5 Free Gmail Tools To Help You Get More Stuff Done In Less Time

Gmail workflow tools


As a busy professional, have you ever wished you had more time on your hands? For many of us, time is our scarcest resource.

Well, if you’re one of the 1.2 billion users who use Gmail, you’re in luck! Below we’ve outlined some of our best FREE Gmail tools to keep your email workflow easy, and boost your work productivity.

Let’s take a closer look at each free tool:

1. Free Email Tracker

It’s hard to overstate the versatility of our Free Email Tracker tool. It’s completely free for anyone with a Gmail account and includes the following features:

  • Immediate email and SMS notifications when someone opens your email
  • Easy one-click on/off feature for your tracking convenience
  • Tracking when recipients open links and attachments from your emails
  • A central dashboard that shows the status of all emails being tracked.
  • Track multiple recipients simultaneously


And just in case you were wondering, of course we offer a Email Privacy Protector: Is My Email Tracked?, which is a similar tool—just on the receiving end. It lets you know when someone is tracking your emails, so that you can choose to block them from knowing when you opened their emails. You’ll be surprised at how many people are monitoring your email open activities!



2. Meeting Scheduler for Gmail

Forget about manually checking your Google Calendar and juggling a bunch of emails to schedule meetings!

The free Meeting Scheduler for Gmail extension works directly from your Gmail account and automatically connects with your Google Calendar. When you need to set up a meeting, this tool will automatically give email recipients a link to click on so they can choose a time slot based on your availability and their own.

And if you need to, you can even adjust meeting times after they’ve been scheduled, with notifications automatically going out to participants.

See our previous blog post detailing some of the new features we added to the Gmail Meeting Scheduler tool.



3. Save Emails to PDF

Most of us have deleted emails we wish we hadn’t. Our Save Emails to PDF extension lets you convert your emails into hard-copy PDFs with a single click!

Back up your important communications so you don’t have to go searching for them later. This versatile tool will come in handy for so many of your business needs—you can even save:

  1. Multiple emails into one PDF, CSV, or XLS document
  2. Each email as a PDF, CSV, or XLS document
  3. Download all email attachments

However you choose to backup your emails, you’ll definitely feel confident knowing that your important emails have been saved on your hard drive for easy access whenever you need it.



4. Auto BCC

If you’ve ever had the headache of wanting to always blind copy, or copy another email address on an email, we’ve got the perfect tool for you!

It’s called Auto BCC for Gmail, and it automatically adds a BCC or a CC option for recipients on specific emails that you write, reply to, and forward.

With AutoBCC for Gmail, your blind copy contacts are guaranteed to automatically get your message.



5. Gmail Snippets

Have you ever written the same emails, even using the same language, over and over? Gmail Snippets is a completely free Chrome extension that uses keyboard shortcuts to suggest commonly used phrases, introductions, product pitches, acknowledgements, and more.

Every time you create a Gmail Snippet, you’ll assign it a keyboard shortcut. As you write an email, just type the shortcut into the text field to replace it with the snippet’s text.

By never having to retype the same redundant info, you’ll be able to focus on the tasks that matter most.



As you can probably tell, we here at cloudHQ really like email productivity. So that’s why we created over 50 free Chrome extensions that you can access just clicking on the button below:

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