Can you imagine there was a time when people would plan their calendars manually and go through multiple monthly planners to track their business and personal activities?
Well, that is old news now, and Google Calendar has made it very convenient for everyone to plan their entire year without having any issues regarding availability.
Despite Google Calendar’s popularity, most people don’t know that they aren’t fully taking advantage of its lesser-known features. Here are some Google Calendar tips and tricks that can help you level up your calendaring game:
1. Change Privacy Settings for Meetings
Many managers share their Google Calendar with other members of the team and struggle when they have to keep things private. If you wish to keep a separate calendar for your personal activities, you can always create a new calendar.
However, if you just want to keep a couple of business meetings or activities private, you can do so by changing the privacy settings of the meeting. When creating an event, go to “more options,” go through the list and change the default visibility to “private.”
2. Learn the Keyboard Shortcuts
Tired of moving from keyboard and mouse? There is a solution. Google Calendar has some keyboard shortcuts that you can use to improve your experience.
However, before you learn the shortcuts, you must enable this feature. Hover over the gear icon and go to settings. Find “keyboard shortcuts” in the general settings and enable the feature. Press “?” on your keyboard to view all the shortcuts.
3. Set Your Working Hours When Sharing a Calendar
It can be quite annoying when a colleague approaches you after hours to confirm tomorrow’s meeting that is already scheduled and updated on the Calendar.
Don’t worry! This isn’t the least bit difficult. Simply go to the general settings and scroll to find “working hours.”
This ensures that your teammates only get in touch when they know you are available. Sharing your working times will also remind you to stop and take a break from work. You can’t be working all the time, even when you are working from home.
4. Turn On the Offline Mode
At times you have to work from a place without a stable internet connection. In that case, a neat little trick can make things easy for you. You can turn on the offline mode, which makes sure that even if you don’t have internet access or a strong connection, you can continue to work without interruption or taking breaks.
This Google Calendar feature can come in handy at the oddest time. This is ideal for situations when you are traveling, or the power goes out because of a storm; the offline mode will be your savior.
5. Sync Your Google Calendar with Other Platforms
It can be overwhelming to maintain a calendar on every platform. Separate calendars can be hard to follow and create more confusion. So, sync your Google Calendar to your other devices and fully utilize the app’s potential.
You can sync your Google Calendar with Apple or Android products in just a few minutes.
It is an excellent way to keep all your activities and plans in one place. It gives you a chance to be more organized and reduces the stress of handling multiple calendars.
6. Integrate a Calendar Meeting Scheduler for Gmail
A calendar scheduler is a great app to organize your calendar meetings. There are pros and cons of different calendar schedulers. However, the Meeting Scheduler for Gmail by cloudHQ is one of the easiest and top of line options out there.
Closing Words
Technological advancements have made it possible for you to improve your productivity and efficiently work toward your success. Use Google Calendar features and products like Meeting Scheduler for Gmail and change how you work to get ahead of time constraints today!