If you are a type A personality, it is likely that Google Calendar is your best friend. The question is, are you using it to its full potential? Most people don’t realize that Google Calendar is an incredibly customizable service. Whether you want to become more organized or function better by staying in the loop with your team, you can do it all through Google Calendar. Some Google Calendar tips can help you improve your efficiency.
Continue reading to find out how to use Google Calendar for productivity.
5 Google Calendar Organizational Tips to Improve Productivity
Google Calendar features are incredible tools that can help users become smart planners. Here are some Google Calendar tips that will elevate your organization skills:
1. Use the Find a Time Feature
Sometimes it can be a nuisance to schedule a team meeting or a big family reunion. Today’s world keeps everyone busy. You must ensure that the meeting isn’t overlapping with anyone’s plan or clashing with other important meetings, so it doesn’t cause anyone inconvenience.
Simply add people to the guest list and then use the Find a Time feature to see an opening in everyone’s calendar. This is an excellent feature that helps you manage time wisely.
2. Turn on the World Clock
Do you work with global clients or employees? When working with remote workers, you can never be sure if you are reaching out at an appropriate time.
You can turn on the world clock by enabling it in settings. Go to settings and find the Language and Region tab. Scroll down to World Clock and select “show world clock.” You will now be able to see different time zones. This can help schedule meetings in one go, and no back and forth is required to ensure its working hours on the other side of the world.
3. Create Multiple Calendar
Have you been using a single calendar to organize work, home, and personal activities? When doing so, the calendar can start looking like a chaotic mess. To reduce the noise, create multiple calendars so you can keep things neat and tidy while also keeping an eye on everything happening in your life.
Such Google Calendar tips can help you increase productivity and help you focus where it is needed, and reduce distractions.
4. Setup Meeting as a Recurring Event
Every department has a monthly or quarterly meet-up to catch up on goals, set new ones, or evaluate performance. Google Calendar gives you the option to set up recurring meetings, which can significantly help you plan ahead. Seeing the scheduled event on your calendar will help ensure you complete all tasks required for the meeting.
When setting up the event, go to “more options” and select the drop-down menu on top that says “does not repeat.” You will get several options like weekly, annually, etc. Select the one that suits your needs, fill in other details, then sit back and relax.
5. Receive Email for Each Day’s Meeting Agenda
You can use Google Calendar as your personal assistant and ask it to give a complete rundown of the day first thing in the morning. This feature will help you get ready for the day. Whether it’s a meeting with the annoyed boss or telling an employee they’re being let go; you will be mentally prepared to tackle the day and fulfill every task with full zeal.
To turn this feature on, go to the tiny gear on the top right, which gets you to the settings. Go to the “Settings for my Calendar” tab on the navigation pane. If you have multiple calendars, select the one you require. Click “other notifications” and find “daily agenda.” Now change the option from none to “Email.”
The Final Word
Google Calendar organization tips can really elevate the way you work. They can help you improve efficiency, save time and give you a better view so you can plan accordingly.
In fact, for increased productivity, you can also use a Meeting Scheduler Extension for Gmail, which you can use to create events like meetings. The extension syncs with your and the recipient’s Google Calendar to make the process easy-breezy.
Download the Meeting Scheduler for Gmail by cloudHQ and adopt a streamlined process for scheduling meetings today.