How to Add a Snippet to an Email with Email Snippets

What Are Email Snippets?

Emails are a critical part of every business’s communication strategy, but typing out repetitive responses can drain valuable time and energy. That’s where Gmail Snippets comes in. This handy app allows you to insert pre-written snippets into your emails with just a few clicks, making it easier to send professional, consistent messages faster than ever before.

Why Use Email Snippets?

According to a study by McKinsey, the average professional spends about 28% of their workday managing emails—that’s over 2.6 hours a day! By using email snippets, you can drastically cut down on time spent re-writing similar messages, freeing up your day for more meaningful work. This is especially useful for roles like customer service, sales, and personal assistants who handle a high volume of repetitive emails.

Customer Service Email Snippet Examples

1. Greeting & Introduction: “Hello, thank you for reaching out! How can we assist you today?”
2. FAQs: “Here’s a quick answer to your question…”
3. Apology: “We’re sorry for the inconvenience. Let us fix that for you.”
4. Order Status Update: “Your order is currently being processed and should arrive by [date].”
5. Refund Policy: “Our refund policy allows for returns within 30 days…”
6. Follow-up: “Just checking in to see if you need any more help.”
7. Thank You Message: “Thank you for choosing us! If you have further questions, feel free to ask.”
8. Closing Remark: “If there’s anything else we can do, please let us know.”
9. Survey Request: “Would you mind sharing your feedback on your recent experience?”
10. Email Signature Snippet: Include your name, title, and a link to your company’s website.

Sales Team Email Snippet Examples

1. Cold Email Introduction: “Hi [Name], I noticed you’re interested in [product/service]…”
2. Product Benefits: “Our solution helps companies like yours by…”
3. Meeting Request: “I’d love to set up a time to discuss how we can help.”
4. Follow-Up After No Response: “Just checking in to see if you’re still interested.”
5. Proposal Reminder: “Did you have a chance to review our proposal?”
6. Testimonial Inclusion: “Here’s what other customers are saying…”
7. Special Offers: “We’re currently offering a 10% discount for new clients.”
8. Case Studies: “Here’s a case study on how we helped…”
9. Referral Request: “Do you know anyone else who might benefit from our services?”
10. Closing Statement: “Looking forward to hearing your thoughts.”

Real Estate Email Snippet Examples

1. New Property Inquiry: “Thank you for your interest in [Property Address]. Would you like to schedule a tour?”
   
2. Open House Invitation: “We’d love to have you join us at our upcoming open house on [Date/Time] at [Property Address].”
   
3. Follow-Up After Property Viewing: “It was great showing you [Property Address]. Do you have any questions or want to revisit the property?”
   
4. Offer Confirmation: “We’ve received your offer on [Property Address]. We’ll keep you updated on the next steps.”
   
5. Contract Signed Confirmation: “Your contract for [Property Address] has been signed. Welcome to your new home!”
   
6. Closing Process Information: “Here’s what to expect next in the closing process for [Property Address]. Feel free to reach out if you have any questions.”
   
7. Referral Request: “Do you know anyone else looking to buy or sell a property? We’d love your referral!”
   
8. Thank You for Choosing Us: “Thank you for choosing [Your Realty Company] for your home search. We appreciate the opportunity to help you.”
   
9. Property Not Available: “Unfortunately, [Property Address] is no longer available. Would you like to hear about similar properties in the area?”
   
10. Client Follow-Up: “It’s been a while since we last spoke. Are you still interested in finding a new home, or is there anything else I can help you with?”
    

Legal Firm Email Snippet Examples

1. Initial Consultation Confirmation: “Thank you for scheduling a consultation with [Law Firm Name]. We have you confirmed for [Date/Time]. Please bring any relevant documents to discuss during our meeting.”
   
2. Document Request: “Hello [Client Name], Could you please provide us with [specific document]? This will help us proceed with the next steps in your case. Let us know if you have any questions.”
   
3. Case Status Update: “Hi [Client Name], We wanted to update you that [brief case update]. We are working diligently and will keep you informed as more information becomes available.”
   
4. Client Meeting Reminder: “Hello [Client Name], This is a reminder about your upcoming meeting on [Date/Time] at [Location/Virtual Link]. Please let us know if you need to reschedule.”
   
5. Follow-Up on Missing Information: “Hi [Client Name], We’re still missing [specific information/document]. When you have a moment, could you send it over so we can continue moving forward? Thank you!”
   
6. Invoice Reminder: “Dear [Client Name], This is a friendly reminder that invoice #[Invoice Number] is due on [Due Date]. Please reach out if you have any questions regarding your payment.”
   
7. Case Update Request: “Hi [Client Name], Just checking in to see if there are any updates on your end regarding [specific issue]. Let us know if you need further assistance.”
   
8. Thank You for Choosing Us: “Dear [Client Name], We are grateful that you chose us to represent you. If you have any questions or need further assistance, feel free to reach out at any time.”
   
9. Conflict Check Confirmation: “Hello [Client Name], We have completed the conflict check for your case, and we’re pleased to confirm that there are no conflicts. We look forward to assisting you further.”
   
10. Next Steps in Your Case: “Hi [Client Name], We’ve reached a new phase in your case. Please review the attached document for the next steps, and feel free to reach out if you have any questions.”
    

Medical Practice Email Snippet Examples

1. Appointment Confirmation: “Hello [Patient Name], your appointment with Dr. [Name] is confirmed for [Date/Time]. If you need to reschedule, please call us at [Phone Number].”
   
2. Appointment Reminder: “This is a reminder for your upcoming appointment on [Date/Time]. Please arrive 15 minutes early and bring your ID and insurance card.”
   
3. Follow-Up After Visit: “Thank you for visiting our office, [Patient Name]. Please let us know if you have any questions about your visit or prescribed treatment.”
   
4. Test Results Notification: “Hello [Patient Name], your test results are available. Please log in to your patient portal to view them, or call us to schedule a consultation.”
   
5. Prescription Refill Request: “Hi [Patient Name], we’ve received your prescription refill request. We’ll notify you once it’s ready for pickup.”
   
6. Insurance Verification: “Hello [Patient Name], we need to verify your insurance details before your upcoming appointment. Please provide your updated insurance information at your earliest convenience.”
   
7. Post-Surgery Instructions: “Hello [Patient Name], here are your post-surgery care instructions. If you experience any unusual symptoms, contact our office immediately.”
   
8. Health Tips & Updates: “Hi [Patient Name], did you know that regular exercise can improve overall health? Here are a few tips to incorporate exercise into your routine…”
   
9. Referral Request: “Hi [Patient Name], if you’re happy with our services, we’d love for you to refer us to friends or family in need of quality healthcare.”
   
10. Patient Satisfaction Survey: “We value your feedback! Please take a moment to complete this short survey about your recent visit to help us improve our services.”
    

Accounting Firm Email Snippet Examples

1. New Client Onboarding: “Welcome to [Firm Name], [Client Name]! Please fill out the attached onboarding forms and return them at your earliest convenience.”
   
2. Document Submission Reminder: “Hello [Client Name], we’re still missing the [document name] for your tax return. Please send it over as soon as possible to avoid delays.”
   
3. Tax Filing Confirmation: “Hi [Client Name], your tax filing has been successfully submitted. You’ll receive a confirmation from the IRS shortly.”
   
4. Quarterly Tax Reminder: “Just a reminder that your quarterly tax payments are due on [Date]. Please let us know if you need any assistance.”
   
5. Invoice Payment Request: “Dear [Client Name], invoice #[Invoice Number] is now due. Please see the attached invoice for details and let us know if you have any questions.”
   
6. Year-End Tax Preparation: “Hello [Client Name], as the year-end approaches, please begin gathering your documents for tax preparation. Let us know if you need help organizing your paperwork.”
   
7. Business Expense Inquiry: “Hi [Client Name], can you confirm whether [expense name] should be categorized as a business expense for this quarter?”
   
8. Financial Statement Review: “Hello [Client Name], attached is your latest financial statement. Please review and let us know if you have any questions or need further clarification.”
   
9. Tax Strategy Update: “Dear [Client Name], given the recent changes in tax law, we recommend updating your tax strategy. Let us know a good time to discuss these adjustments.”
   
10. Client Appreciation Note: “Hi [Client Name], we wanted to take a moment to thank you for trusting us with your financial needs. It’s a pleasure working with you!”
    

Administrative Assistant Email Snippet Examples

1. Scheduling Availability: “I’m available at the following times…”
2. Meeting Confirmations: “This is a confirmation for your meeting on [date/time].”
3. Event Reminders: “Just a reminder about the upcoming event…”
4. Document Request: “Could you please send over [document]?”
5. Travel Arrangements: “I’ve booked your flight and hotel. Here are the details…”
6. Follow-Up Email: “Just circling back on our last conversation…”
7. Task Update: “Here’s an update on the task you assigned…”
8. General Inquiry Response: “Thank you for your inquiry. Here’s the information you requested…”
9. Contact Information Snippet: “Here’s my contact information if you need further assistance.”
10. Signature Snippet: Include your name, position, and company contact details.

The Impact of Using Email Snippets

Implementing snippets into your email routine can increase productivity and ensure that every team member is sending out clear, consistent communication. According to research by the Radicati Group, the average business professional sends and receives over 120 emails per day. Imagine the time saved if even a fraction of those emails could be handled by pre-written snippets!

Taking Control of Your Inbox

Gmail Snippets is more than just a time-saving tool; it’s a way to bring consistency, efficiency, and professionalism to every email your team sends. Whether you’re in customer support, sales, or handling administrative tasks, snippets can transform the way you communicate.

Ready to try it for yourself? Install Gmail Snippets today and see the difference it can make!