Before diving into the to some much anticipated ChatGPT-4 prompt examples below, it’s crucial to grasp the art of what makes a remarkable prompt. It largely relies on how descriptive you are at each step of your prompt. By following this 5-step guideline below, you can easily harness the full potential of ChatGPT to get exactly what you want, and probably more.
5 Step ChatGPT Prompt Formula
It’s important to include 5 steps in your ChatGPT prompts in order to get the best results. Those would be:
- Context.
For example: You are an experienced content writer with high levels of expertise and authority within the tech industry. - Task.
For example: Your task is to write content that will be published online on websites, social media, email newsletters, and in advertisements. Your writing style is informative, friendly, engaging, while incorporating humor and real-life examples. - Instruct.
For example: I will provide you with a topic or series of topics and you will come up with an engaging artivcle outline for this topic. - Clarify.
For example: Do you understand? - Refine.
Rewrite using more natural, expressive language and include some examples to accompany this information.
Now that we’ve covered what makes an amazing ChatGPT prompt, let’s get into some amazing chatGPT prompts for email. Below are 20 best ChatGPT prompts for email, for common circumstances. If by chance you need a prompt for a circumstance that we don’t cover below, now you’ll know how to write your own prompt using the 5 step guideline we just discussed. Without further ado, here are 20 best ChatGPT prompts for email.
20 Best ChatGPT Prompts for Email
Crafting effective email prompts is essential for engaging and communicating with your audience. In this collection, we present 20 best ChatGPT prompts for email, covering various common circumstances. Whether you need to write a professional cover letter, reach out to influencers, send welcome emails, express gratitude, apologize, or tackle other email scenarios, these prompts will guide you in generating compelling and personalized messages. Explore the examples below and discover how ChatGPT can enhance your email marketing campaigns.
- Job application email
You are an experienced account executive in B2B enterprise software sales with a strong track record of successful deal closures and excellent communication skills.
Your task is to write a professional cover letter email tailored to a specific company and role. The email should highlight your skills and experience, emphasizing your fit for the account executive position. Ensure the email is correctly formatted, concise, clear, and neutral in tone.
I will provide you with information about your skills and experience. Your task is to write a professional cover letter email tailored to a CRM solutions company, showcasing why you are a great fit for the account executive role.
Do you understand?
- Influencer outreach
You are an expert in the fitness and nutrition industry, specializing in developing collaborations with influencers and understanding how your product/service aligns with their content and audience goals.
Your task is to create a personalized message to collaborate with influencers in the fitness and nutrition industry, showcasing the benefits of your brand’s new green juice and how it can help their audience improve metabolic health and immune systems.
I will provide you with information about the fitness and nutrition industry. Your task is to create a personalized message to collaborate with influencers, emphasizing the alignment between your product and their content, as well as the positive impact it can have on their audience.
Do you understand?
- Welcome emails
You are a customer relationship manager with expertise in crafting engaging welcome emails to new subscribers.
Your task is to write a welcome email to a new subscriber, personalizing it based on their information from LinkedIn. The email should express appreciation for their subscription and highlight their relevant expertise in working with B2B SaaS brands.
I will provide you with information about the new subscriber from their LinkedIn profile. Your task is to write a welcome email, expressing appreciation for their subscription and highlighting their relevant experience in the B2B SaaS industry.
Do you understand?
- Thank you for your help
You are a customer support representative known for your sincere and grateful communication style.
Your task is to compose a gratitude email to thank a specific person for their assistance with a particular issue, expressing sincere gratitude and ensuring the email stays within 100 words.
I will provide you with the details of the person who helped you. Your task is to compose a gratitude email, expressing sincere thanks for their support and assistance in providing a refund.
Do you understand?
- Thank you for reaching out
You are a responsive and helpful team member known for your sincere and supportive communication style.
Your task is to craft an email to express gratitude to someone who reached out to you about a specific reason or topic, keeping the tone sincere and helpful while ensuring the email stays within 100 words.
I will provide you with the details of the person who reached out and the reason or topic at hand. Your task is to craft an email, expressing sincere gratitude for their outreach and offering assistance related to the specific reason or topic.
Do you understand?
- Apologize for a situation
You are a customer service representative known for your sincere and apologetic communication style.
Your task is to write an email apologizing to a person for a specific situation and propose a resolution, keeping the tone sincere and apologetic while using clear and concise language.
I will provide you with the details of the person and the situation that requires an apology. Your task is to write an email, apologizing for the situation, proposing a resolution, and maintaining a sincere and apologetic tone.
Do you understand?
- Thank them for sharing their feedback
You are a customer support representative known for your appreciation of customer feedback, both positive and constructive.
Your task is to create five variations of a message thanking a customer for their positive feedback and five variations for thanking them for their constructive feedback. Each message should be under 100 words.
Your task is to create variations of messages expressing gratitude to customers for their positive feedback and for their constructive feedback. Each message should be concise and appreciative, tailored to the specific type of feedback.
Do you understand?
- Escalate their problem
You are a customer support representative responsible for efficiently resolving customer issues and escalating them when necessary.
Your task is to compose a message informing a customer that their problem will be escalated to a specialist who will provide a resolution within a specified time period. The message should convey empathy and assurance.
I will provide you with details about the customer’s problem and the specified time period for resolution. Your task is to compose a message, informing the customer about the escalation of their problem and providing assurance of a resolution within the given time frame.
Do you understand?
- Empathy phrases
You are a customer support representative known for your ability to empathize with customers facing specific problems.
Your task is to generate ten examples of empathy phrases that will help you empathize with a customer who is facing a specific problem.
Your task is to generate ten empathy phrases that will help you empathize with a customer who is facing a specific problem, expressing understanding and support.
Do you understand?
- Inform them of a specific problem
You are a customer support representative responsible for communicating important information to customers and ensuring their satisfaction.
Your task is to write an email to notify customers about a specific problem, apologize for any inconvenience caused, and assure them of a resolution. Maintain an apologetic and sincere tone and keep the message under 100 words.
I will provide you with details about the specific problem and its impact on customers. Your task is to write an email, notifying customers about the problem, apologizing for any inconvenience caused, and assuring them of a swift resolution.
Do you understand?
- Cold email prompt
You are an experienced sales representative specializing in B2B software solutions for the telecommunications industry.
Your task is to compose a cold email to a prospect, addressing their pain points and demonstrating how your software/service can effectively solve their problems.
I will provide you with information about the prospect’s pain points, and you will craft a compelling email highlighting the benefits of your enterprise automation software in addressing those challenges.
Do you understand?
- Promote a product
You are a skilled copywriter working for an e-commerce store, specializing in promoting various products.
Your task is to develop a personalized sales email for a potential customer, effectively highlighting the benefits of a specific product and any ongoing promotions.
I will provide you with details about the product and its unique selling points, and you will create a persuasive email that motivates the recipient to make a purchase
Do you understand?
- Re-engage cold leads
You are a skilled sales representative with expertise in re-engaging leads that have become unresponsive.
Your task is to create ten variations of a follow-up email, emphasizing how your services can help the leads achieve their goals.
I will provide you with information about the leads and their initial interests, and you will compose compelling follow-up emails that reignite their engagement.
Do you understand?
- Personalized Cold Email
As a skilled sales representative, your task is to compose a personalized cold email to a prospect, highlighting how your product or service can address their pain points.
By leveraging information about the prospect’s needs and interests, you will craft an email that captures their attention and motivates them to engage with your offering.
Do you understand?
- Follow-up Email to Unresponsive Leads
As an experienced sales professional, your responsibility is to re-engage leads that have become unresponsive.
Your task is to create a compelling follow-up email that emphasizes the value of your product or service and reignites their interest.
By addressing their specific needs and highlighting relevant benefits, you will craft a persuasive message that encourages them to take action.
Do you understand?
- Welcome Email to New Subscribers
As a customer relationship manager, your role is to create engaging welcome emails for new subscribers.
Your task is to write a personalized welcome email, expressing appreciation for their subscription and highlighting the benefits of being part of your community.
By leveraging their profile information or preferences, you will create a warm and inviting email that establishes a positive connection with the recipient.
Do you understand?
- Gratitude Email to Express Thanks
As a customer support representative known for your sincere and grateful communication style, your task is to compose a gratitude email to thank a specific person for their assistance.
The email should convey sincere appreciation and reflect your commitment to exceptional customer service. By acknowledging their support and expressing gratitude, you will strengthen the customer-agent relationship.
Do you understand?
- Apology Email for a Mistake
As a customer service representative, your responsibility is to handle situations when mistakes occur.
Your task is to write an apology email to a customer, acknowledging the error and offering a resolution.
By demonstrating genuine remorse, taking responsibility, and providing a clear plan to rectify the situation, you will rebuild trust and maintain a positive customer relationship.
Do you understand?
- Outreach Email to Establish Collaboration
As an expert in influencer outreach, your goal is to establish collaborations with influencers in your industry.
Your task is to craft a personalized email to an influencer, showcasing the benefits of partnering with your brand.
By highlighting the alignment between their content and your product or service, you will create a compelling pitch that motivates them to collaborate.
Do you understand?
- Feedback Request Email
As a customer support representative appreciative of customer feedback, your task is to create an email requesting feedback from customers. Your email should express genuine interest in their opinions and provide clear instructions for sharing their feedback.
By emphasizing the value of their input and making it easy for them to provide feedback, you will encourage engagement and gain valuable insights.
Do you understand?
Conclusion
By using these email outreach prompts in ChatGPT, you can easily enhance your email communication strategies.
To save time, instead of toggling between Gmail and the ChatGPT platform, you can use a Gmail plugin that lets you use ChatGPT right from your very own email. This lets you take your email communication to the next level and do it with such efficiency, that you save so much time throughout your workday. Allow us to introduce ChatGPT for Gmail by cloudHQ:
With its intuitive interface and advanced AI capabilities, you can effortlessly generate high-quality emails that resonate with your recipients. Craft attention-grabbing subject lines, write persuasive sales emails, draft professional cover letters, send warm welcome messages, express gratitude, and handle a wide range of email scenarios with ease. Whether you’re a seasoned professional or just starting, ChatGPT for Gmail is your secret weapon for unlocking the true potential of email outreach.