When sending a professional email, a simple “best” or “regards” in the end is not sufficient. Modern businesses include a carefully curated email signature in all outgoing emails to strengthen their brand presence, increase engagement, and generate new leads.
It is simple enough to create an esthetically appealing signature using an email signature generator. But do what information you should include in it to get the results you desire from your email marketing campaign. Read on to learn what information is needed to generate powerful email signatures.
Creating Your Electronic Signature: The Basics
A polished email signature is essential for building credibility and attracting new customers. Here’s what you should put in your email signature block to make the most of it.
1. Name and Contact Information
Your name and contact information are the first items that need to go into an email signature. Your email signature’s primary focus should be to make you easily recognizable. Include your company’s phone number, physical location, and personal and/or professional contact information in your email signature.
Don’t forget to put your personal name at the end of your emails if it differs from your professional identity. This facilitates instant identification of the sender and identification of a contact point for inquiries or comments.
2. Designation
Even while your name is crucial, it isn’t enough to tell who is sending the email. You should include not only your name and contact information in your email signature but also details about your position in the company. People should know if they are speaking with a manager, an employee, or a member of the human resources department. Don’t forget to add your division so that people may better understand your role and how to get in touch with you.
3. Relevant Links
Including clickable links in your email signature makes it simpler for recipients to follow up on what they’ve read. You can use these links to send readers to your various social media profiles, speed up the process of visiting your website or facilitate communication with your business.
You can replace the links to your social media profiles with social follow content blocks. These connections facilitate responses from your email recipients, whether they come in the form of website visits or direct messages through your contact form. You should also provide a link to your company’s website.
4. Call-to-action
A compelling CTA is a crucial component of every successful email marketing campaign. The point is to subtly steer readers in the direction you want them to go, whether that is purchasing from you, contacting your company, providing feedback, checking out your new products, or anything else.
Adding a CTA subtly in the email signature for marketing ensures that you don’t come out as excessively insistent. You shouldn’t force people to take action; rather, you should explain what they may do next if they’re interested in your email. Your call to action will have a greater impact and be more accessible to customers if you provide a link.
5. Compliance Notes
The use of email marketing requires careful consideration of the risks involved and the need to take precautions to protect your business. Perhaps you are required by law to include particular information in your email signature, but that depends on where you live and the type of business you run.
Your company’s name, registration number, and place of incorporation may be some required pieces of information. The option to unsubscribe from your email list must also be provided. There are a few other legal details that you may wish to mention in your email signatures, such as financial, insurance, and legal disclaimers.
How to Use an Email Signature Generator
Once you install an Email Signature extension you can use it immediately in your Gmail account. Click on a ‘Compose’ window and then on the Email Signature Generator button:
Customize the email signature in the pop up window. You can add a:
- Logo
- Title
- Phone number
- Website
- And even create a custom layout
In the custom layout, you can further include a:
- Time to book you on your Google calendar
- Banner (great for holiday wishes)
- Video (excellent for realtors)
- Sales event
- Customer poll
- Any disclaimers
- And so on…
This is a well rounded email signature offering that is completely free to use.
Here is an example of the type of signature you can make and which will be included at the end of each email you draft:
The Bottom Line
Forecasts indicate that by 2025, daily business email traffic around the world will have increased to 376.4 billion emails!
The time is right to start using email signatures for marketing. Adding a catchy design and a direct call to action to your email signature can make all the difference.
Consider Email Signature Generator by cloudHQ if you don’t want to miss out on this incredibly easy opportunity to get your name known! With this app, a marketing opportunity exists in every email you write!