Email is the most reliable method of communication, and can help you communicate your work requirements better than almost any other system in place. It’s timestamped, searchable, and when written well, highly effective. It is expected to reach over 4.6 billion email users in the world by 2025.
However, it is not unlikely that your inbox gets cluttered easily with the amount of content sent daily to you via email. Promotions, subscriptions, and newsletters can crowd your inbox and leave you overwhelmed as to how to make sense and keep track of your important email threads. Nevertheless, there are a variety of Gmail features and tools you can try to take control of your inbox and streamline your work. These Gmail productivity tools can help you stay organized and effectively communicate with important clients and colleagues.
Gmail Productivity Tools and Features You Should Use in 2023
1. Filters & Labels
There are many Gmail features that most email users are unaware of or don’t know how to use. Filters and labels are two popular features that can help you easily categorize and sort your mail. The best organization tool in Gmail is bound to be Labels. Known as a hybrid between tags and folders, labels can help you sort messages incoming to your inbox. You can easily automate the sorting process using a tool called Filters. This app catches the relevant emails coming to the inbox and assigns fields like Subject, To, From, and More.
If you’ve ever explored the Gmail settings section, you must have come across Labs. Labs is a testing space for Gmail’s new features that may or may not release fully. Labs has created a tool called Custom Keyboard Shortcuts for Gmail. This has revolutionized single keystrokes since it allows you to customize the hotkeys, all according to your preference. Smartlabels is another feature that you should try in Gmail. It allows you to automatically create a label for several emails coming from the same email address or same subjects. Google Maps Previews, Multiple Inboxes, and many other exciting features are available in Labs.
3. Email Templates
If you are a professional who has to send the same types of emails multiple times a day or want to upgrade your email marketing game, you should consider using email templates for Gmail. Email templates can help you add a fresh look to your emails and make them look much more attractive to potential customers.
Email Templates by cloudHQ is a great feature you can utilize to use and customize email templates from Gmail. You can choose from various templates according to your need and make edits as per your use.
Grammarly is one of the best productivity tools that you can invest in. It helps you catch grammatical errors in your emails and helps you sound much more professional. It reviews your content and provides insight into how you can edit specific instances of the text to improve it. Although there is a free version of Grammarly available for use, the premium version can provide additional guidance regarding corrections and improvements.
5. Google Tasks
Google Tasks is a much simpler version of Google Queues which helps you stay organized and on top of your to-do list. This tool is perfect for users with Gmail as their default email product. Google Tasks allows you to maintain daily, weekly, and monthly schedules, lists, and recurring tasks. The best part about this app is that it isn’t complex to use or has other fancy features. It is a simple application that allows you to move emails as tasks from your inbox. You can add follow-up reminders and create easy to-do lists on the fly.
Gmail is one of the best email platforms in the world that can help you stay on top of your internal and external business communication. Using these simple productivity tools can help you keep track of your work, stay organized, and streamline tasks. Try some of the tools and features mentioned above or browse cloudHQ’s range of extensions and tools for Gmail to choose ones that fit your needs.