Have you ever seen an old email address and cringed inside? If you want to avoid the embarrassment of having an unprofessional email name, it’s best to establish a mature, simple email username instead. When applying for jobs or simply communicating with friends and family as an adult, you’ll want an email name that is professional and polished.

For instance, if you’re communicating as a personal brand or company, you’ll want your email address to end with that brand name, as in “meaghan@interiordesign.com” or “joe@photography.com.” Setting up this kind of email name might seem extremely complicated, but you can actually accomplish it in a few simple steps.

How to Create a Professional Business Email Name

1. Choose an Email Host

If you launched your own business and website, chances are you chose a hosting service like Bluehost, SiteGround, or HostGator. Your hosting provider might provide the option to create a custom email address for an additional cost. Usually, you can go directly to your hosting site and find the “Email” section to create this professional email name.

You can also choose to set up a professional email name through Google Workspace, which allows you to easily create a comprehensive platform for your documents, calendar, spreadsheets, and more.

If you’re looking for tips on how to choose a professional email address name, read this post.

2. Connect Your Email Address to Email Client

Once you’ve created your email name, such as “joe@photography.com,” you will need to attach this name to an actual email provider, such as Google, Yahoo, Outlook, etc. Simply find a link or button titled something along the lines of “Set Up Email Client” in your hosting provider platform.

Google, Yahoo, and Outlook make up the majority of email users, with Google being the most popular. With a Gmail account, you can use tons of free productivity tools, like a meeting scheduler to easily book calls and meetings or a free email tracker that allows you to see when people have opened your email.

3. End With a Professional Sign Off

Building a professional email address starts with your email name but can end with a polished email signature. Use cloudHQ’s Free Email Signature Generator to create a “business card” at the end of your email. You can include a company name, company logo, headshot, name, cell phone number, meeting calendar link, confidentiality clause, a “save the planet”/nonprinting slogan, an announcement about an event, and more.

How to Quickly Set Up a Professional Email

Now, you’re ready to start communicating with your professional email address! Use cloudHQ’s free Gmail productivity tools to streamline your workday and work smarter.