If you’ve ever tried forwarding multiple emails in Gmail, you know how frustrating the process can be — endless screens popping up, a cumbersome address entry process, and a confusing workflow that ultimately wastes time that can only send one email at a time. But with cloudHQ’s Multi Email Forward app, you can forward multiple emails at once in Gmail. Here’s how to do it and some reasons why you may want to mass forward emails.
How to Forward Multiple Emails
The process for forwarding multiple emails is straightforward with cloudHQ’s Multi Email Forward Emails extension. It only takes four basic steps:
- Select the emails you want to forward from your inbox.
- Hit the “multi email” forward button
- Choose from one of the following options:
- Forward selected emails individually
- Forward selected emails in one email
- Forward selected emails in one email as a PDF attachment
- Enter the email address of the recipient — or recipients — you’d like to forward the emails to, and select Forward Emails.
Here’s a step-by-step instructional video to help you along.
Why Would You Want to Mass Forward Emails?
The reasons why you would want to forward multiple emails are as many and unique as the emails themselves, but here are some popular use cases.
Set Up a New Email Address
Whether your old email address has been hacked, you’ve decided to start a new business, or you’ve simply outgrown a previous email handle, getting your most important emails into your new inbox is easy and quick with mass email forwarding.
For example, suppose you have a personal email address that you’ve been using for business purposes as well. But now it’s time to bolster your brand identity by using an email address that also contains the name of your business. Now do you have dozens of emails from current and former clients that you need to refer to as you to business — and they’re buried in your personal inbox?
With a few quick searches, you can identify each email you need in your new business inbox and forward them all at once. In this way, you essentially filter out unnecessary emails that have nothing to do with your business and get a new inbox filled with vital information.
Get a New Team Member Up to Speed
When someone new joins your team, it can be an exciting time. But every time a new hire comes on board, getting them the information they need to do their job can be a hassle. But if you mass forward emails that get them up to speed, you can both save yourself time and make it easier for them to start making meaningful contributions sooner.
For example, suppose your human resources team recently hired a new assistant. In about two weeks, employee valuations have to be completed, and managers are asking for feedback that’s been forwarded to HR over the last year. The team decides to use the new hire to help compile this important information. But how can they possibly send all the necessary emails to the inboxes of each manager? This is where it helps to be able to forward multiple emails in Gmail.
In this situation, for example, you can quickly locate all the emails containing feedback on employees and forward them to the new hire. In other words, you can mass forward emails to instantly provide the new hire with everything they need to complete an important, time-sensitive task.
Keep Decision-Makers in the Loop
Emails containing critical information can fly into your inbox from almost anybody at any given time. So even if you invested a lot of time and energy into creating what seems like a comprehensive email group, it’s easy for important info to come from other sources. But if you bulk forward emails, you can quickly shoot an important message — or several — to multiple people at the same time.
For example, suppose you’re a purchasing manager for a retailer. Your company received a quote on a product they need to source within the next three months, and the vendor decision-makers have been leading towards what appears to have been presented as an excellent deal.
But right before you’re about to pull the trigger, you get several emails from a different vendor, one with an even better reputation, and surprise, their price is lower. In a matter of moments, you can forward all necessary emails to every decision-maker, potentially preventing the opportunity costs associated with going with the wrong supplier.
With Multi Email Forward by cloudHQ, you can explore these and other use cases for bulk forwarding. You not only save time for yourself, but you can also make it easier for those you work with to get the emails they need to excel. Add this feature to Chrome today to discover its potential for your business.