Save Emails to Egnyte (With Metadata)

Table of Contents

1. The Importance of Email Security in Corporations
2. Egnyte’s Security Features
3. How to Use the App: A Step-By-Step Guide
4. Potential Dangers of Neglecting Email Backup
5. Conclusion

The Importance of Email Security in Corporations

While Gmail offers robust email functionality, having an additional layer of security and organization is paramount. That’s where Egnyte comes into play, an indispensable cloud storage solution for corporations to ensure that their Gmail correspondence is not just stored, but fortified with advanced security.

Egnyte’s Security Features

Choosing Egnyte as a storage medium isn’t just about more space; it’s about implementing iron-clad security for your corporate communications. Here are two primary security features of Egnyte:

1. Controlled External File Sharing: Collaborate without compromise. Share sensitive email data externally without losing control over it. With controlled sharing, you can stipulate who views the data, for how long, and even revoke access if required.
2. Data Privacy Management: In an age where data breaches are not uncommon, Egnyte provides tools to help monitor and protect sensitive data. Not only are you assured that your emails are stored safely, but their contents are shielded from unwarranted access and breaches.

Save Emails to Egnyte

How to Use the App: A Step-By-Step Guide

1. First, visit the Save Emails to Egnyte website and install the cloudHQ extension.
2. Once installed, navigate to your Gmail account.
3. From within Gmail, select the emails you wish to save to Egnyte.
4. Click on the Egnyte icon button on the top of your Gmail.
5. Choose the desired folder in Egnyte where you wish to save the emails.
6. Select the preferred saving settings (e.g., save format, naming conventions).
7. Click ‘save’ and watch as the app seamlessly transfers your emails to Egnyte.

Potential Dangers of Neglecting Email Backup

Data loss isn’t just about the absence of data—it’s about the gateway to potential corporate nightmares. Imagine not being able to provide email evidence during a malpractice lawsuit; that’s an open door to accusations of negligence. Or consider a situation where a client backs out of an agreement. Without that crucial email trail, your corporation stands defenseless.

Beyond these legal scenarios, think about the harm to your brand and the financial consequences if sensitive data leaks out. Essentially, without a centralized repository for email communications, your company sails into treacherous waters.  When customer data goes missing, regulators might slap your company with hefty fines for not complying with data protection laws. Moreover, customers themselves might take you to court over their lost data.

Conclusion

Save Emails to Egnyte by cloudHQ makes it extremely easy to save emails to Egnyte, securing them with controlled file sharing and data privacy management. With the risks associated with lost or breached emails being so high, having an advanced, security-centric tool is not just wise but imperative for corporations.