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16 Free Chrome Extensions to Boost Your Productivity

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We’ve recently released a host of free Chrome productivity extensions for Gmail.

They are all free.

If you have Gmail or host your company’s email through Google Apps, you can use any of all of them.

Each one is designed to help you do more, faster, and better.

Here’s the complete list:

1. Gmail Label Sharing

This is our most popular Chrome extension. You can use it to:

  1. Share a bunch of emails all at once with an unlimited amount of people who have an email address.
    • How? Just create and share a Gmail label. You can put as many emails into your labels as you like. Anyone you’ve invited to share your label will have instant access to see it as a Gmail label in their Gmail too (or if they don’t use Gmail, in their email folder regardless of what email provider they use). This eliminates the need to send or forward any emails one at a time, which usually just gets confusing.
  2. Chat about specific emails in your Gmail label with anyone that you’ve shared your Gmail Label with.
    • Small caveat: Sorry non-Gmail users, to use this feature, you need to be using Gmail.

Install Gmail Label Sharing.

 

2. Slick Email Templates

Create beautiful emails using free, pre-designed templates. Great for:

  • Private announcements
  • Party invitations
  • Congratulations
  • Newsletters

Once you’ve chosen a template and personalized your message, you’ll be able to send it just like any other email you send with Gmail. New templates are added all the time.

Install Gmail Email Templates.

 

3. Gmail Shared Todo

Create a shared to-do list for you and whoever you’re writing an email to. Keep track of accountability and watch your productivity rise!

Install Gmail Shared Todo.

 

4. Edit Emails in Google Docs

Save a Gmail message to Google Docs with one click.

This is great for creating an email collaboratively with your team. Before sending off that important email, you can save it to Google Docs and collaboratively work on it with your assistant, boss, or your entire team.

When it’s really important, team feedback is a good idea.

Install Edit Emails in Google Docs.

 

5. Convert Google Docs to Gmail Drafts

This is kind of like a continuation of #4 above, but it works the other way around: convert a Google Doc into a Gmail draft with one click.

All the formatting from your Google Doc will automatically carry through to your Gmail draft. Just don’t forget to take advantage of Google Drawings, Google doc templates, charts, tables, and images! Really, the possibilities are quite endless.

Install Convert Google Docs to Gmail Drafts and keep your perfect formatting.

 

6. Save Emails to PDF

Easily save Gmail messages as PDF documents to your computer. Simply click the “Save to PDF” button. Your email will be converted to a PDF and immediately downloaded to your computer.

Install Save Emails to PDF.

 

7. Save Emails to Google Drive

Save your Gmail message (and attachments) to Google Drive with a single click. SO helpful.

Install Save Emails to Google Drive.

 

8. Save Emails to Dropbox

Save any Gmail message (and attachments) to Dropbox with one click.

Install Save Emails to Dropbox.

 

9. Save Emails to Slack

Save any Gmail message to Slack with one click. This gives you one complete record of a conversation around a topic, instead of having to search between Gmail and Slack to find who said what about a project.

Install Save Emails to Slack.

 

10. Save Emails to OneDrive

Save any Gmail message (and attachments) to OneDrive with one click.

Install Save Emails to OneDrive.

 

11. Save Emails to OneDrive Business

Save any Gmail message (and attachments) to OneDrive Business with one click.

Install Save Emails to OneDrive Business.

 

12. Save Emails to Box

Save any Gmail message (and attachments) to Box with one click.

Install Save Emails to Box.

 

13. Save Emails to Salesforce

Save any Gmail message (and attachments) to Salesforce with one click.

Install Save Emails to Salesforce.

 

14. Save Emails to SharePoint

Save any Gmail message (and attachments) to Sharepoint with one click.

Install Save Emails to SharePoint.

 

15. Save Emails to OneNote

Save any Gmail message (and attachments) to OneNote with one click.

Install Save Emails to OneNote.

 

16. Save Emails to Egnyte

Save any Gmail message (and attachments) to Egnyte with one click.

Install Save Emails to Egnyte.

 

More Free Productivity Tools Coming Soon!

We’re hard at work on more free productivity tools for you and your team.

To see our full list of Chrome extensions, visit cloudHQ’s page on the Chrome Web Store.

 

See Chrome Extensions
 

3 Ways To Boost Your Business Productivity with Office365 Mail

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boost your productivity

There are always unknown, obscure workflow tips that translate into the difference between a thriving business vs. one that’s eventually going to close their doors.

Below are 3 ways to think about using MS Office365 Mail to give you a leading edge on the competition.

1. Internal Project Management

Let’s suppose you’re a project manager for a marketing team, and your current project is to design a consistent process for your company’s social media accounts.

Several other teammates work on the project with you, including a copywriter, a graphic designer, and a web developer. As you work, you exchange dozens of emails back and forth, many with attachments.

Folder sharing will let you keep all documents and communications about the project together in one place.

3 Major Benefits:

  1. All documents and emails will be archived and accessible to everyone who’s working on the project.
  2. If someone leaves the company mid-project, his or her communications will still be searchable by remaining team members.
  3. If a new employee joins the project, the team will be able to easily provide access to all project files and communications.

2. Project Management with an Outside Contractor

Office365 has a built-in feature that allows two people to share a folder within your organization. That’s great, but what if you have to work with an outside contractor or a project?

Normally the only way you’d be able to share documents is by emailing files back and forth. This is inefficient and difficult to manage as a project moves along.

Major Benefit:

Folder sharing eliminates sharing problems by letting you give folder access to an outside contractor who’s not using the same platforms that you are (this is especially great for Upwork/ODesk freelancers).

3. Human Resources Updates

Many companies have their HR documents stored in a central Office365 OneDrive Business folder. Employees are given read-only access to that folder. However that approach doesn’t always work very well.

Some employees don’t work in front of computers all day. They primarily work from mobile devices where they don’t have easy access those OneDrive folders.

More often than not, HR departments send email blasts to everyone at the company whenever new copies of HR documents are updated. How inefficient and annoying with multiple foreseeable problems:

  1. Employees might save their updated documents in the wrong folders, making them difficult to locate later.
  2. Employees might accidentally delete the email that had the updated document attached.
  3. Over time, employees will receive multiple versions of documents. It can be easy to become confused which one is the right one.

The cloudHQ folder sharing process resolves these issues. When HR updates a document in the OneDrive Business folder, employees will automatically have access to the most recent document through the Office365 Mail folder in their email, and the older version is deleted from employees’ email folders for total same page synchronicity.

5 Major Benefits:

  1. Employees will know how to easily retrieve the latest version of HR documents.
  2. Employees who only use mobile devices will have easy access to company documents through their email on their phones or tablets.
  3. Only the latest version of each document will be available. Old versions will be deleted from the shared folder and won’t be accessible to employees.
  4. HR won’t have to send blast emails every time a document is updated.
  5. Email requests to HR for “the latest version of the employee handbook” should decrease dramatically.

 

Here’s how to sync MS Office365 Mail a folder to Sharepoint below:

 

 

Sharing folders in a flexible way offers your business a huge productivity boost.

If you’re not yet a cloudHQ user, try it out by signing up for a free 15-day free-trial. No obligation or credit card required.

 

Get Started Now
 

 

 

Photo credit: © 2011 Martin Eriksson.

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cloudHQ
Specializing in email organization and team workflows, cloudHQ is an easy cloud app synchronization service used for backup, app integrations, and implementation of team workflows. To date, we sync over 5 million files a day, and service clients like HP, Gartner, and Uber.
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Gmail Label Share & Chat
A free tool designed to help incoming emails get answered by teams. It is the only effective way to write comments about emails before any team member replies to the email sender. This is an excellent tool for sales, customer service, or project management.
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