cloudHQ

Helping your productivity, 1 click at a time.

  • LinkedIn
  • Facebook
  • Twitter
Log in Sign up
MENUMENU
  • Home
  • Featured Apps
    • Export Emails to Google Sheets
    • Export Emails to Google Docs
    • Gmail Email Templates
    • Save Emails To PDF
    • Multi Email Forward
    • Email Campaigns and Mail Merge
  • Productivity
    • Auto Follow Up for Gmail
    • AutoBCC for Gmail
    • Email Signature Generator
    • Free Email Tracker
    • Free HTML Editor for Gmail
    • Free Screencast recording for Gmail
    • Gmail Label and Email Sharing
    • Gmail Phone
    • Gmail Screenshot
    • Gmail SMS Text Alerts
  • Google Workspace
    • Gmail
    • Google Apps
    • Google Docs
    • Google Sheets
    • Google Slides
    • Google Drive
    • Google Shared Drives
    • Google Contacts
  • Categories
    • Artificial Intelligence
    • Cloud Computing
    • Dropbox
    • Education
    • Egnyte
    • Google Chrome Web Store
    • More ...

Save Emails as PDF: How to Convert Gmail to PDF (locally)

cloudHQ ยท Save Emails as PDF: Convert Gmail to PDF (locally)

Table of Contents

  • Step 1. Install Save Emails to PDF by cloudHQ
  • Step 2. Select Which Emails to Convert to PDF
  • Step 3. Save Email Conversations as PDF, HTML, TXT
  • Step 4. Save Emails as One Document or as Separate PDFs
  • Step 5. Name Your Email File
  • Step 6. Sort Your Email Conversations by Oldest or by Newest
  • Step 7. Select Your Paper Format
  • Settings for Email to PDF Conversion
    • Page Numbers
    • Email attachments
    • Save Email Attachments in a Separate PDF Folder
    • Compact PDF Format
    • Conversation View
    • Security Encryption
  • Price List

Have you ever needed to save emails to PDF? Now you can do it in just a few clicks. We’ve added new features to help you get exactly what you want, and will walk you through it step by step.

Firstly, let’s address why you might want to use this app. There are, in fact, a plethora of reasons that people want to save their emails as PDF. However, at the forefront of it all, this app is being used for documentation purposes. Whether this is just used as an email backup for safe-keeping, or to package up emails for accounting or legal purposes, or even just for organizing your own emails in a paper-friendly format, this app accomplishes just that. Take a look:

Save Emails to PDF Now

Step 1. Install Save Emails to PDF by cloudHQ

In order to get started, the first step is to install the extension from the Google Chrome store. Install Save Emails to PDF

Step 2. Select Which Emails to Convert to PDF

You can choose to save a selection of emails that fits a filtered search, a Gmail label, or just a few emails if you desire. In this case, we select all emails by clicking on the box in the top left box and then selecting “Select all conversations in inbox”.

Then you should start the wizard with what you want to do. In this case, we will click on the new convert emails to PDF button and select “Save selected conversations as…”.
save selected conversation as

Now, you’ll find yourself looking at a new pop up that will show you all the features we offer you so that you can select the ones you prefer. Let’s go through them step-by-step.
define how you want your emails saved

Step 3. Save Email Conversations as PDF, HTML, TXT

We added new features because we recognize that different people need to have a record of their emails in different file formats, and the ability to send them in specific ways. That’s why you can now convert your emails as a PDF, HTML or TXT file. Select what you need, and let’s go to the next step. save conversations as PDF

Step 4. Save Emails as One Document or as Separate PDFs

Next, you need to determine how you want your emails to be represented. Do you want each email in its own PDF format, or do you want to combine them into one PDF file with all your emails? For this example, we’ll select “Merge all conversations into one PDF.” Merge emails into one PDF

Step 5. Name Your Email File

Simply name the file you want to call your emails. Since this is my inbox, I labeled it: My inbox.

Step 6. Sort Your Email Conversations by Oldest or by Newest

Simply tell our email to PDF converter if you want to have your oldest or your newest email conversations listed first. Sort emails by newest or oldest conversation view

Step 7. Select Your Paper Format

Select the paper format you want this document to be printed on. It could be any standard selection that you can find on your printer; with the two most popular being legal and letter formats.

Settings for Email to PDF Conversion

Here, we’ll go through each setting option briefly to explain what you might want to select. Settings for email to PDF conversion

1. Page Numbers

Select this option if you want page numbers in your document. For legal purposes, this is very helpful so that you can direct the court to the page that you are referring to.

2. Email attachments

If you want your email attachments embedded right after your email in your PDF document, select this box. If not, don’t select it (read the next step).

3. Save Email Attachments in a Separate PDF Folder

If you select this option, it ensures that all your email attachments will be in a separate file for you, and NOT right after your emails. This is helpful for scenarios where you have to organize all of your invoices or purchase orders, for example.

4. Compact PDF Format

If you select this option, it ensures that your file is smaller and is a good option if you don’t want to take up too much space or if you want to be environmentally-friendly if you plan on printing your PDF file. Page breaks, quotation marks, email signatures, and other redundant information will be removed from your file, thereby drastically reducing its file size.

5. Conversation View

This is a more selective kind of option where emails that might be discussing an event would be grouped together, or have some kind of common topic thread in the conversation.

6. Security Encryption

Lastly, you can select to encrypt your email to PDF file which is a great option if you are sending your file to your lawyer or accountant and have private data in your document.

Convert Email to PDF Price List

For the price list, please visit the Save Emails to PDF Pricing page and decide if this app is for you.

Posted On: 6/13/2022By: Naomi Assaraf

Filed Under: Save Emails To PDF Tagged With: convert emails as pdf, convert emails to PDF, save emails as pdf, save emails to pdf

View AMP version

Footer

cloudHQ Backup, Migration & Sync
cloudHQ Backup, Migration & Sync product can sync, back up, copy, migrate, convert, and replicates data between different cloud service providers.
GET STARTED
cloudHQ Apps

We all hate email, but still, spend most of our day there. Because of that, we created over 60 Gmail productivity tools to help keep you be productive in the email.
All cloudHQ Apps
Contact Us
  • Contact
  • Terms Of Service
  • Privacy
  • Security
  • Table of Content
Subscribe
©2025 cloudHQ - All Rights Reserved.

Categories

  • Amazon S3 (5)
  • Artificial Intelligence (33)
  • Auto Follow Up for Gmail (1)
  • Cloud Computing (213)
  • cloudHQ Apps (433)
    • Attach and Embed YouTube Video in Gmail (2)
    • Auto Follow Up for Gmail (6)
    • auto gmail follow up (4)
    • AutoBCC for Gmail (8)
    • chatgpt for Gmail (13)
    • ChatGPT for Google (1)
    • ChatGPT Sidebar (2)
    • Convert Google Docs To Gmail Drafts (1)
    • Display Email Time by cloudHQ (1)
    • Email List Builder (20)
    • Email Privacy Protector: Is My Email Tracked? (4)
    • Email Reply Status (1)
    • Email Sender Icons (1)
    • Email Signature Generator (19)
    • Email Templates for Outlook and Gmail (11)
    • Email Tracking Blocker (2)
    • Email Zoom text Reader (2)
    • Export Emails to Google Docs (7)
    • Export Emails to Google Sheets (55)
    • Formatted Email Subject Lines (4)
    • Free Email Tracker (20)
    • Free HTML Editor for Gmail (3)
    • Free Mail Tracker (5)
    • Free Pause Gmail (4)
    • Free Screencast recording for Gmail (11)
    • Get My Receipts (1)
    • Gmail Auto Label (4)
    • Gmail Button (5)
    • Gmail Conversation Thread Reversal (1)
      • Gmail conversation view (1)
    • Gmail Copilot (8)
    • Gmail Email Links (3)
    • Gmail Email Templates (89)
    • Gmail Free Online Polls & Surveys by cloudHQ (4)
    • Gmail Inbox Zero (1)
    • Gmail Label and Email Sharing (25)
    • Gmail Message Preview (1)
    • Gmail Notes (3)
    • Gmail Phone (2)
    • Gmail Screenshot (13)
    • Gmail SMS Text Alerts (12)
    • gmail snippets (2)
    • Gmail Tables (3)
    • Gmail Tabs (5)
    • Gmail Time Tracker (3)
    • Gmail URL Link Preview (5)
    • Gmail Web Clipper (1)
    • Google Docs Templates (15)
    • Google Forms Templates (2)
    • Google Slides Theme Templates (1)
    • Happy Mother's Day Cards (5)
    • Highlight Emails in Gmail (1)
    • Hubspot Templates in Gmail (1)
    • MailKing Email Campaigns and Mail Merge (65)
    • mailking: send mass text from email text message SMS marketing campaigns (16)
    • mailto: (1)
    • meeting scheduler (32)
    • Multi Email Forward (7)
    • Multi Email Forward for Gmail (21)
    • Resize Gmail Sidebar (2)
    • save and backup my emails (1)
    • Save Emails To Box (2)
    • Save Emails To Dropbox (3)
    • Save Emails To Egnyte (3)
    • Save Emails To Google Drive (8)
    • Save Emails To OneDrive (2)
    • Save Emails To OneDrive Business (2)
    • Save Emails To OneNote (2)
    • Save Emails To PDF (43)
    • Save Emails To Salesforce (3)
    • Save Emails To SharePoint (6)
    • Save My Email (1)
    • Save My Emails (3)
    • Send Your Email to SMS (text) (6)
    • Share & Attach Files In Gmail (2)
    • Simple email view (4)
    • Sort Gmail inbox by (5)
    • Sync Google Drive With Dropbox (3)
    • Sync Salesforce Contacts To Google (2)
    • Tiny Sketchbook (3)
    • Unique URL Links for Email Conversations (4)
    • Valentines Day (2)
    • Video Email (9)
  • cybersecurity (1)
  • Dropbox (73)
  • Education (7)
  • Egnyte (9)
  • Email Templates Gmail (4)
  • Email Templates Outlook (4)
  • Google Chrome Web Store (4)
  • Google Sheets Templates (3)
  • Google Workspace (194)
    • Gmail (68)
    • Google AI (3)
    • Google Apps (40)
    • Google Contacts (1)
    • Google Docs (56)
    • Google Drive (73)
    • Google Shared Drives (1)
    • Google Sheets (17)
    • Google Slides (9)
  • Happy Easter Cards (1)
  • HTML editor for Google Drive (1)
  • Microsoft 365 (3)
  • microsoft sharepoint (2)
  • Mobile Text Alerts for Gmail (1)
  • Outlook Email Templates (4)
  • Productivity (1)
  • technology (1)
  • Text Editor for Google Drive (1)