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What is an Email Parser, and why do companies use it?

An email parser extracts information from email messages and organizes that information in a spreadsheet like Microsoft Excel, Google Sheets, or a CSV format. Email data like invoice numbers,  subtotals, or event dates in a spreadsheet report helps you understand the bigger picture of your metrics.

You can extract any email data that’s text-based, like:

1. An email header
2. The body of an email
3. Attachments:
   • PDF documents
   • CSV files
   • MS Office files

Email Parsing Rules

Identifying “parsing rules” is easy. They are a specific set of instructions that identify what information you want to isolate and to extract.

All you need to do is simply highlight what you want to have extracted. Our email parser takes it from there and automatically searches for anything that matches your rules, and extracts the information into a spreadsheet. This frees up your time from brainless tasks and lets you better use your time for more complex issues.

What Information Do Email Parsers Parse?

Companies often extract data from their email messages into a spreadsheet or CRM system. Here are some examples of the types of information they parse in the list below.

• Forms: Intake forms, order forms, real estate listing forms.
• Customer surveys
• Replies to customers
• Automatic CRM database updates
• Email list building
• Backing up important email messages
• Number amounts: subtotal, total
• Dates: delivery dates, order dates, shipment dates, etc

Using an email parser means that you’ll never have to manually process email again for yourself, your entire company, or even your clients.

How Entrepreneurs Use an Email Parser

Entrepreneurs have all kinds of data in their emails.

Exporting information like purchase orders that are located in email attachments are easily parsed into anything on the purchase order that you might need. Some examples are:  total amount paid, taxes, quantity, item description, and more.

Additionally, entrepreneurs use email parsers to go through their emails in order to create an email list. The parser extracts all contact information in your entire inbox, Gmail folder, or selection of emails. A contact list is necessary for email marketing outreach to maintain relationships or bring in new business.

Whatever the use, email parsers are a staple for all entrepreneurs who understand the power of automation.

How Realtors Use an Email Parser

Let’s say you run a real estate business and have your property details on a real estate portal like Zillow. Potential buyers or tenants view your listing and submit their contact details through the portal’s website. As you know, you get those details in an email from Zillow.

Entering form details into your CRM system manually is a tedious task. They can be entered automatically with an email parser, saving you a considerable amount of time.

How Attorneys Use an Email Parser

Attorneys use email parsers to organize large amounts of data in their emails and email attachments. With multiple cases, an email parser can help you sort through your email data. Searching for a term in your emails or email attachments, like “assets,” lets the email parser extract and populate any data after the word “assets” into a Google Sheet.

You can even use it to calculate a client’s legal fees to present in court if your client decides to ask for sanctions.

How You Can Try Your Own Email Parser

Copying and pasting information from emails into a spreadsheet is a mindless task that an email parser can easily do for you.

Stop worrying about mundane time-sucking tasks, and use your resources more efficiently by installing this email parser and get started today! You’ll be free to focus on more complex tasks, and accomplish more in your work day.