Privacy and security on the internet are gaining much more attention and awareness than they did in the past. Formerly, most computer users were simply not educated on the topics enough to effectively browse the web securely, while others simply didn’t want to take the time to learn. But today, the majority of computer users are aware due to more education, as well as more awareness being spread. However, when you go to search through Google, do you think your browsing is secure?

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Cloud computing brings better collaboration and file-sharing

Cloud computing is the largest driving force behind consumerization of IT. In a work force that is mobile, working from remote locations that are scattered around various locations, employees need the flexibility to be able access company data. Often, there is the need to collaborate over a certain document or file, and this can be performed through cloud-based applications. The ‘Bring Your Own Device’ (BYOD) movement has produced employees that now expect t be able to use the device and cloud service of their choice for communication, file and information sharing and more while performing their duties.

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When it comes to project management, Basecamp is the ultimate tool. When it comes to cloud storage and file-sharing, Dropbox leads the way. Separately, each of these programs perform important and useful functions for their users. Together, they comprise the ultimate web design project management solution.

Why use Basecamp and Dropbox for web design project management?

Both programs are high-quality and cost effective, and each provides a service that makes the work life easier for many users. Basecamp benefits an entire team of people working on a single project as it takes all of their work and communication and organizes it into a single page. This way, all workers that login to the project will see the same page which will be comprised of the team’s tasks, documents, files, communication and more. Anything the team members add will be registered to that page.

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Many aspects of cloud computing are still new to many users, and this can create worry and concern. Especially when these users read online about the many dangers of cloud computing. This has caused many misconceptions and myths to pop up on various websites and internet forums and has actually deterred some individuals and companies from migrating to the cloud.

There are many misconceptions about cloud computing out there, but we have compiled a list of the top 10 myths about cloud computing that are spreading around the internet.

Top 10 Myths of Cloud Computing

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Dropbox is known as one of the top cloud storage providers and one of the best file sharing tools as well. You may not think of Dropbox as a classroom tool but it has many uses for teachers and other educators. Currently, Dropbox is such a powerful tool that the boundary of its uses are yet unknown- new uses are found on a constant basis.

Dropbox works on devices such as PC and Mac computers and laptops, iOS, Android and other smartphones and tablets, so it can be used by all students and teachers no matter what device they use. If homework is needed, it’s simple to use Dropbox to send out work to students after school hours. Students can also upload their work to Dropbox so the teacher can grade it immediately instead of waiting until school hours.

I know teachers use a variety of programs and apps in their lessons so is compatibility an issue? Not necessarily. Some apps already have the option to sync with Dropbox and many others, such as Evernote, Google Drive, Box, Basecamp, SugarSync, and SkyDrive, can be synced by using a cloud service like cloudHQ that is specifically designed to create sync between various cloud providers. Please see the information at the bottom of this article for instructions on how to use cloudHQ.

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Evernote is the perfect tool to clip articles from the web and to create and store documents. Evernote can be also used to store a database of many different types of documents and notes such as a collection of recipes, ideas for projects, rough drafts for articles, a “how to” collection of informational articles, lists of goals and “ToDo” lists, and much more.

But when you want to export documents from Evernote to other formats, this isn’t always an easy task. Basically, the main problem is that the Evernote client does not have this function build in and you need to use either “Print to PDF” or “Adobe Acrobat PDF” for each of notes and that is quite a cumbersome task - especially if you need to extract multiple notes.

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Just a short update about an exciting new improvement.

We are very pleased to announce that cloudHQ now supports simplified syncing of Basecamp: you can now sync only Basecamp files without discussions, todos, or calendars.

If you configure sync with Dropbox, Google Drive, SkyDrive or Box with this new option, then for each Basecamp project, you will get a folder filled with Basecamp attachments inside it:

project_name1/
    file1
    file2
project_name2/
    file3
    ...
...

This is a great way to simplify management of Basecamp files. 

To enable that just tick a “Sync only attached files” checkbox in our synchronization wizard:

Click here to create a cloudHQ account: http://cloudHQ.net/dropbox

Don’t put all your eggs in one basket.

Backup and replicate your files.

Dropbox is currently the best cloud storage solution and many people take advantage of its many useful features including the easy file sharing feature. But some people want to use multiple Dropbox accounts and link them together. Perhaps you have a business Dropbox account and a personal Dropbox account and want to link them together. Unfortunately, Dropbox does not support this feature at this time. The only advice Dropbox gives us is to create shared folders between your own two accounts. There are ways to run two separate Dropbox accounts by using two different Windows 7 users but this can create problems on several different levels.

Another reason you may want to use multiple Dropbox accounts is because there have been instances of data loss in Dropbox and most companies and individuals cannot deal with data loss, especially if that data is lost forever and cannot be recovered. So if you can link two accounts together, you will have a continuous backup of all data. If you were to experience a data loss on your original Dropbox account, you will still have a complete backup of all your data on the secondary account. So as you can see, there are several reasons that having two Dropbox accounts linked together would be useful.

How to link two Dropbox accounts together with sync

Once you have decided that you do need multiple Dropbox accounts linked together, there is a simple solution. CloudHQ will sync all of your data between the multiple accounts and cloudHQ’s replication is continuous and automatic so it runs silently in the background continuously replicating all changes between the accounts.

I’ll give you an example and show you how step-by-step exactly how easy it is to set up the sync between multiple Dropbox accounts using cloudHQ. Let’s say that you want to sync your business Dropbox account into a dedicated account folder in your private Dropbox account - so that even if you’re on your home computer, you will still be able to access your work documents. Follow these few steps and it will be set up within a few minutes.

1    Signup or sign in to cloudHQ and go to the sync wizard.
2    Drag the Dropbox icon into empty box on the left.

3    Select “Add Dropbox.”
4    Login into your Dropbox work account.
5    Select the entire account.
6    Drag Dropbox icon into empty box on the right.

7    Select “Add Dropbox.”
8    Login into your Dropbox private account and click on authorize.
9    Create a folder “Dropbox Work” and click on “Select ».”

10    Start the sync.

It really is that simple and you will have a continuous replication of all data between the two accounts. So now you have your work Dropbox account and your personal Dropbox account linked, you can access the data from both at any time, and you will always have a backup of your data in case data loss were to occur in one of the accounts.

Cloud security is currently one of the hottest topics and one that many people and companies are concerned about. When Evernote was recently hacked the company forced 50 million users to reset their passwords. The Evernote hack was just one in a slew of recent incidents that have included Dropbox, Apple, Microsoft and Facebook. This makes it more important than ever for users that store data in the cloud to implement and maintain strict security and authentication measures.

Stronger passwords mean stronger cloud security

When you look at the top 25 worst passwords of 2012, you may be surprised to find that even in this day of more advanced technological information available to users that “password” is still the most commonly used password. Obviously, you don’t want to use a password that is on this list. But this is a small list. You should also check other lists to ensure your password does not appear on them, such as the 10,000 most common password list. In a study performed by the site, they found that 91% of people use a password that is found in the top 1000 most common passwords. With computers that claim to be able to able to process 348 billion passwords per second, a password in the top 1000 will not take long to crack. There is even a list of passwords that Twitter found to be too common and banned them from being used. If you want to find out how secure your password is, you can go to http://howsecureismypassword.net/ to find out how strong your password is and also approximately how long a desktop PC would take to crack it.

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Dropbox is a great cloud storage system and it is the perfect destination for a complete backup of all your files.

However, how can we backup all your data from other cloud services such Evernote notes, Google Docs documents, Box files and similar, to Dropbox?

Here is how to use cloudHQ to backup and consolidate all your Evernote notes and Google Docs to Dropbox.

Backup to Dropbox from cloudHQ on Vimeo.