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Label Sharing Is an Awesome Coaching Tool

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We’ve all gotten terrible emails.

Too long, too short, angry-sounding, unclear, full of grammar errors—the mistakes come in all forms.

It’s especially bad to get a bad email from your supplier or a salesperson. In fact, if it was a from a salesperson, it would most likely never even get a response from you.

Review Your Team’s Emails Before They Send Them Out

Here’s a simple way to coach team members or clients who need help writing better emails.

Using our free Gmail Label Sharing Chrome extension, you can easily review draft emails from your team. This process works:

  • Before the emails are sent to customers or sales prospects.
  • Without forwarding email drafts back and forth.

Here’s how to set it up:

New: Full Basecamp 3 Backup Support

We’re proud to announce cloudHQ as the only company to fully support 37Signals’ newest project management platform, Basecamp 3, with an automated, real-time cloud backup.

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Automatic Basecamp 3 Backup

Basecamp is used to organize your most important projects, and to go without backing it up is a huge deficit. With cloudHQ, you can now back it up in real-time to your cloud storage provider like: Dropbox, Google Drive, Amazon S3 or any of our supported cloud storage systems.

If you ever leave Basecamp, you’ll have a full record of every task, every document, and every conversation.

How to Organize Email by Project

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Ever lose 10 minutes searching your inbox trying to find a message you know you got from a client last week?

Or do you and your team constantly send “FYI” emails back and forth to keep everyone on the same page?

With a bit of setup, you can make life a lot easier on yourself.

Here are a few tips to help you organize your emails about client projects (or any project you’re working on):

Overwhelmed? 7 Ways to Be Productive Anyway


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Feel overwhelmed at work?

It happens to all of us sometimes.

Ironically, having too much to do can easily sap you of your motivation to do much of anything.

Here are some tips you can use to stay productive, even when it feels like you have far too much to do:

1. Choose 3 Most Important Things—Then Delegate or Postpone Everything Else

Take a long look at your to-do list.

Does everything there truly have to get done today?

Usually, there are lots of things on your list that you badly want to get done, but that could stand to wait a day or two.

Go through your list, pick the top three things you have to do, then work only on those tasks.

If you get them done, you can go back to your longer list and work on other items.

How Sales Teams Use Gmail Labels to Close More Deals

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Recently we heard about how the company Rentec Direct was using cloudHQ’s Gmail Label Sharing Chrome extension to dramatically improve how they responded to inbound leads.

Rentec Direct sells property management software. Janell Kittleson is affectionately known as their “Master of Sales”. Here’s how she described their sales team’s old process:

“Prior to cloudHQ, incoming leads and sales correspondence that fell out of our CRM. We would forward emails back and forth between sales members to make sure we were all ‘in the know.’”

“With varying work schedules and staff responsibilities, this sometimes meant waiting until another team member was able to log into their email account and begin forwarding messages that had been sitting in their inbox.”

“In sales, the early bird gets the worm, so this was not a successful solution.”

How to Manage Your Digital Receipts

 

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How do you store and organize the receipts you receive by email?

We often hear people say: “print to PDF.”

If that’s what you’ve been doing, we’ve got 2 better, faster, easier ways for you to try.

Both these methods will help you organize your digital receipts with a single click from your email—making both you and your accountant happy in the process.

Save to PDF with One Click

By using our free Save emails to PDF Chrome Extension, you can instantly download any receipt as a PDF.

It gives you the same result as printing your email to a PDF, except it only takes one click from your Gmail.

7 Top Note-Taking Apps

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We love Evernote, but it’s not the only note-taking app on the market.

If you’re a visual thinker, a programmer, or a fan of pen and paper, you might be better off with something different.

Below is our list of different note-taking apps plus the strengths and weaknesses of each.

Automatically Save Gmail to Cloud Storage

We’re pleased to announce a new advanced wizard for our Save Emails to Cloud Storage extensions.

The new wizard lets you automatically store PDF copies of your emails (plus any attachments) to Dropbox, Google Drive, OneDrive, and other cloud storage services.

It also lets you create advanced rules for what emails to save (and which to skip). Options include:

  • From a sender
  • Subject title
  • Has attachment

Creating Rules to Automatically Save Your Emails

 

New: cloudHQ Now Free for Free Services!

 

 

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We’re excited to announce: cloudHQ is now 100% free to use with free cloud applications.

If you use free accounts from any of the following services, you can now use cloudHQ for free:

  • Dropbox

  • Google Drive

  • Box

  • Evernote

  • OneDrive

  • Amazon S3

  • Any other free account from a cloud service supported by cloudHQ

Bottom line: If you use free cloud apps, cloudHQ is free too.

The Complete Mini Guide to Cloud Storage

Dropbox, Google Drive, Box, OneDrive, Amazon Web Services, iCloud?

Which one is best?

The answer is: it depends on your needs.

There is no “best” service. But there is probably one or two that are better than the others for your specific situation.

We support five of the six services (everything but iCloud, for reasons we’ll explain in a bit).

In this post, we’ll give you a buyer’s guide for the six major cloud service providers:

  1. Dropbox

  2. Box

  3. Google Drive

  4. OneDrive

  5. Amazon Web Services

  6. iCloud

 


 

Full Gmail Label Sharing Control for Admins

Take Control

 

Our customers constantly teach us how they want to use Gmail label sharing, and we’re listening. Today, we couldn’t be more excited to announce our latest feature: Gmail Label Sharing for Admins.

Yes, for IT admins… and also for anyone who owns their own Google Apps Domain (which are usually business owners).

Gmail Label Sharing is great for anyone who likes to write notes about emails that they’ve received, or for teams who need to have internal conversations about topics like:

  1. Incoming support emails

  2. Sales & customer management

  3. Legal cases

  4. Real estate properties

  5. Human resources

Create Beautiful Emails with One Click in Google Docs

 

 

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We love Gmail.

We don’t love formatting emails in Gmail.

For some reason, Google hasn’t made it easy to create good-looking, nicely-formatted emails using Gmail.

So… we built a free Chrome extension to fix that.

5 Quick Ways to Detox Your Digital Life (In 10 Minutes or Less)

 

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Clutter in life leads to clutter in your thinking. It’s true for digital clutter just like it is for physical clutter.

Here are five simple projects you can do today to help you clean up your digital life:

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