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Full Gmail Label Sharing Control for Admins

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Our customers constantly teach us how they want to use Gmail label sharing, and we’re listening. Today, we couldn’t be more excited to announce our latest feature: Gmail Label Sharing for Admins.

Yes, for IT admins… and also for anyone who owns their own Google Apps Domain (which are usually business owners).

Gmail Label Sharing is great for anyone who likes to write notes about emails that they’ve received, or for teams who need to have internal conversations about topics like:

  1. Incoming support emails

  2. Sales & customer management

  3. Legal cases

  4. Real estate properties

  5. Human resources

Stop Wasting 20 Hours With Dropbox File Sharing


How long does it take to email a file from Dropbox (or any other cloud storage account)?

We were curious. We did five tests, then calculated the average time to build and share a link.

Our results?

We averaged 37.4 seconds to:

  1. Find a file in Dropbox
  2. Create a share link
  3. Copy the link
  4. Paste the link in an email.

37.4 seconds may not sound like much. But if your job requires you to send a lot of files back and forth via email, the time adds up quickly.

If you send 10 attachments a day this way, 5 days a week, for 50 weeks this year, you’ll spend 20.8 hours this year doing nothing but creating and sharing links to files in Dropbox.

There’s a better (and faster) way.

How to Design Professional-Looking Emails in Gmail



Sending a well-designed email is like wearing a tailored suit to a business meeting.

It creates an excellent first impression.

Clearly, Gmail does not make very nice-looking emails. As text-based emails, it’s very drab.

But by adding graphics, colors, or other branding elements, Gmail has the huge potential to be engaging.

Our new free Chrome extension is here to help. It’s called, “Gmail Email Templates.”

It’s 100% free for anyone with an “@gmail.com” account or a business email hosted through Google Apps.


GmailTemplate_Chrome_GIF-550x344 (1)

Backup Evernote to Google Drive And Keep It Safe

evernote to google drive



Are you worried about having a backup of your Evernote in a safe place? We can understand that. Here’s a way to keep a copy of all your Evernote notes continuously backed up to your Google Drive.

All your notes will be converted to read/write, fully-searchable Google Docs, making them easily available and backed up.

If you stay under Google’s 15GB limit, you can do this without a premium plan. And there is no two-device limit (as there will be for Evernote’s new free plan).

The process takes about three minutes.

If you stay with the free versions of Evernote and Google Drive, there is no cost to migrate your data or use the service.

It is the easiest way to keep all your notes in another service like Google Drive while maintaining full access to all the data you have in Evernote today.

Here’s how to do it:

10 Google Drive Hacks That’ll Make You Look Like a Genius



Lots of you use Google Drive for your business.

We do too. It’s simple, easy-to-use, and packed with features that make work easier.

It’s so powerful—and yet, you probably don’t realize all of Google Drive can actually do… especially with the help of a few Google Chrome extensions.

Let’s change that, shall we?

Here’s a top 10 list of our favorite Google Drive productivity features for business:

16 Free Chrome Extensions to Boost Your Productivity



We’ve recently released a host of free Chrome productivity extensions for Gmail.

They are all free.

If you have Gmail or host your company’s email through Google Apps, you can use any of all of them.

Each one is designed to help you do more, faster, and better.

Here’s the complete list:

Create Beautiful Emails with One Click in Google Docs






We love Gmail.

We don’t love formatting emails in Gmail.

For some reason, Google hasn’t made it easy to create good-looking, nicely-formatted emails using Gmail.

So… we built a free Chrome extension to fix that.

Why Law Offices Adopt Gmail Label Sharing and LabelChat


Law Office Meeting


Information flows quickly in a law office.

A new case comes in. It’s assigned to a senior partner, who enlists the office’s interns to begin research.

The administrative staff gets involved. Other partners get involved.

Lots and lots of emails start flying back and forth.

Keeping track of it all can be a nightmare.

Today we’re going to show you how to reduce the number of internal emails you send and receive every day– dramatically.

We’ll start by introducing Gmail Label Sharing, which can quickly slash the number of group emails you send and receive.

We’ll then cover Gmail LabelChat, a new feature that can help you eliminate the long, back-and-forth, 20-email long “RE:” messages so common in most modern workplaces.

10 Ways to Be 10x More Productive with Gmail

10 Ways to Be 10 Times More Productive With Gmail

Modern productivity starts with email.

According to a Mckinsey study, knowledge workers spend 28% of their day on email.

That’s 11 hours a week in your inbox. Fully 14 weeks of the year (assuming a 40-hour workweek).

If you want to find more time in your day, getting good at email isn’t just a productivity hack.

It’s essential.


Gmail and Slack: Communication Overload?



Communication Overload? Just HQ it.


Despite what you may have heard, Slack is not going to replace email. Instead, for many of you, adopting Slack has led to a new problem: tracking conversations about one subject in two platforms.

For example, a co-worker might forward you an email from a customer to ask your help on a new project. You’ll reply. Then he’ll follow-up in Slack to ask another question. The two of you will chat back and forth in Slack.

The Beyond Simple Way to Save Emails to PDF




Ever download emails to PDF? If so, we have a brand new Chrome extension we think you’ll love.

It’s called Save emails to PDF.

It’s free to use for anyone who uses Gmail.

With one click, the extension will download a PDF version of your email. It’s beyond simple.

Gmail CRM Workflows for Teams

It’s not easy to stay organized. And if you have a team, it’s exponentially more difficult to manage everyone.



That’s why we love using shared Gmail labels. For our small team, they let us keep track of our work easily, and in a way that everyone on the team can follow.

Using Email to Help

Over the past few weeks, we’ve been working hard to expand the features of our free cloudHQ Gmail Label Sharing Chrome extension.

It all started with our release of Slack-style chat capability, directly within Gmail so that noone needs to leave Gmail to chat in a separate service like Slack or Podio to chat about a project or comment on an incoming email.

5 New Features in This Free Team Productivity Powerhouse Tool



Today we’re happy to announce a host of upgrades to our free Gmail Label Sharing Chrome plugin.

Several weeks ago, we introduced “Gmail Label Sharing and Chat” for the plugin, giving every Gmail user a way to have Slack-style chat conversations, without leaving their email.

Today’s feature upgrades expand the capability of Gmail Label Sharing by adding:

  • Status Commands
  • Private Notes
  • Team Icons
  • File Command
  • Backup Command

Each of these features will work for anyone who uses Gmail and has the free Gmail Label Sharing Chrome extension installed.

The 50-20-50 Productivity Hack that Will Add Hours to Your Week





You need time to build great things. Specifically, you need blocks of “focus” time, especially if you’re creating something new.

Unfortunately, many of us aren’t good at carving out this kind of time in our daily schedules.

Consider: one study showed the average office worker changes tasks every three minutes. After an interruption, it took people an average of 25 minutes to fully regain their focus.

In other words, that 60-second “check Facebook” break doesn’t just cost you one minute. It costs you 26.

The 50-20-50 Productivity Method

If you struggle with distractions or procrastination, 50-20-50 might be the cure, especially if you do work that demands blocks of “focused” creative time.

How to Manage Multiple Google Accounts (Without Logging Out)

Manage Multiple Accounts


For various reasons, many of us have multiple Google accounts, so this blog post will cover 4 methods you can use to keep track of your multiple accounts.

Three of the methods are clumsy and frustrating. The fourth one works like a charm.

Let’s have a look:

Clumsy Method 1: Logging In and Out of Accounts

The most common method for managing multiple Google accounts is logging out and then logging back in.

Hide Your Smartphone (And 6 Other Ways to Be More Productive)

Until scientists figure out the whole time-travel thing, you and I are stuck with just 24 hours each day.

Learning to be more efficient is one of the only ways to free up some of your time. Thankfully, getting more efficient doesn’t have to be difficult. You just have to look in the right places. Here are a few tips to help you get more out of the day:

1. Understand Procrastination

Procrastination is not laziness. It’s more like a mental block. In our experience, procrastination happens when:

  1. You find a task tedious or unpleasurable.
  2. You don’t think you’ll do a good job, and you don’t want anyone to criticize your work.
  3. You’re a perfectionist, and this is a task you’re not an “expert” at.

All of these are common reasons people avoid doing the work they know they should be doing.

If this is you, try scheduling tasks for certain times (instead of just keeping a to-do list). Block off your calendar to make time for the task—just like you would for a meeting.

If there’s a task you really despise and are always putting off, outsource it.

3 Power User Tips for iCloud Mail


By some estimates, there are over 450 million iCloud users worldwide.

That means at least some of you are using iCloud Mail.

The Problem with iCloud Mail

iCloud has advantages and disadvantages.

It does a good job with photos, and it provides an easy way to backup data from your iPhone or iPad.

However, linking iCloud to services like Dropbox, Google Drive, or Office365 can be a major challenge.

For example, what if you use Google Drive for storage and want to create a backup folder for all your emails?

If you use iCloud for your email, there is no direct way to connect your email to a Google Drive archive location. It only works if you use iCloud’s storage; which, as we all know, is not free.

The story is similar if you try to share or backup your iCloud Mail. It only works if you use iCloud sharing; under no circumstance will the folks at Apple allow you to backup or share any document, email, or picture to a cloud storage service that isn’t Apple owned. But that’s okay, because we have a handy-dandy work around for you:

Salesforce Reports: Inside Conversations


If you use Salesforce as your CRM, you have access to a powerful drag-and-drop report builder inside your Salesforce account.

Need to show your boss every sales opportunity created in the last 90 days? How about every closed sale? Or every opportunity lost?

Salesforce can handle all of these queries with ease.

You can even automatically run your reports on any schedule that works for you. These can then be downloaded as a Microsoft Excel spreadsheet or exported directly into Google Sheets, Office 365 Excel Online, or MS Office 365 Excel. However, not everything is that rosy.

The Problem with Automated Reports

Automated reports in Salesforce provides you with dozens of spreadsheets. Each spreadsheet a snapshot of a certain point in time. If you’ve scheduled daily reports, you’ll have a new report each day that’s generated by Salesforce; which in and of itself, is pretty good.

Unfortunately, Salesforce doesn’t merge sheets together or give you one master sheet that always has the latest information.

This collection of sales spreadsheets makes collaboration inside your reports extremely difficult.

3 Ways To Boost Your Business Productivity with Office365 Mail

boost your productivity

There are always unknown, obscure workflow tips that translate into the difference between a thriving business vs. one that’s eventually going to close their doors.

Below are 3 ways to think about using MS Office365 Mail to give you a leading edge on the competition.

1. Internal Project Management

Let’s suppose you’re a project manager for a marketing team, and your current project is to design a consistent process for your company’s social media accounts.

Several other teammates work on the project with you, including a copywriter, a graphic designer, and a web developer. As you work, you exchange dozens of emails back and forth, many with attachments.

Folder sharing will let you keep all documents and communications about the project together in one place.

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