Lots of you use Google Drive for your business.
We do too. It’s simple, easy-to-use, and packed with features that make work easier.
It’s so powerful—and yet, you probably don’t realize all of Google Drive can actually do… especially with the help of a few Google Chrome extensions.
Let’s change that, shall we?
Here’s a top 10 list of our favorite Google Drive productivity features for business:
We love Gmail.
We don’t love formatting emails in Gmail.
For some reason, Google hasn’t made it easy to create good-looking, nicely-formatted emails using Gmail.
So… we built a free Chrome extension to fix that.
Information flows quickly in a law office.
A new case comes in. It’s assigned to a senior partner, who enlists the office’s interns to begin research.
The administrative staff gets involved. Other partners get involved.
Lots and lots of emails start flying back and forth.
Keeping track of it all can be a nightmare.
Today we’re going to show you how to reduce the number of internal emails you send and receive every day– dramatically.
We’ll start by introducing Gmail Label Sharing, which can quickly slash the number of group emails you send and receive.
We’ll then cover Gmail LabelChat, a new feature that can help you eliminate the long, back-and-forth, 20-email long “RE:” messages so common in most modern workplaces.
Modern productivity starts with email.
According to a Mckinsey study, knowledge workers spend 28% of their day on email.
That’s 11 hours a week in your inbox. Fully 14 weeks of the year (assuming a 40-hour workweek).
If you want to find more time in your day, getting good at email isn’t just a productivity hack.
Communication Overload? Just HQ it.
Despite what you may have heard, Slack is not going to replace email. Instead, for many of you, adopting Slack has led to a new problem: tracking conversations about one subject in two platforms.
For example, a co-worker might forward you an email from a customer to ask your help on a new project. You’ll reply. Then he’ll follow-up in Slack to ask another question. The two of you will chat back and forth in Slack.
Ever download emails to PDF? If so, we have a brand new Chrome extension we think you’ll love.
It’s called Save emails to PDF.
It’s free to use for anyone who uses Gmail.
With one click, the extension will download a PDF version of your email. It’s beyond simple.
Slow WiFi is one of modern life’s great frustrations.
That’s why many coffee shops hate Dropbox, Google Drive, Skype, and Netflix.
They’re bandwidth hogs.
To provide quality WiFi, coffee shops often take steps to prevent these types of cloud applications from running on their networks, or at least slow them down drastically.
High-end routers are routinely marketed and sold for their ability to block common cloud applications and data syncing protocols.
We can’t blame coffee shops for this. Customers don’t realize what’s causing a wireless network to be slow. They just know they don’t like it—and they if they’re trying to work, they’ll usually take their business elsewhere.
Ever get an email from someone you didn’t know or needed to prep for a big meeting?
Did you Google the name to try and learn more?
In this article, we’ll show you a way to do this search much faster than digging through Google results.
We’ll also show you a new way to keep great notes about a project—without leaving your Gmail inbox.
Both features are free. They can be used by anyone with a Gmail account and the cloudHQ Gmail Label Sharing Chrome extension.
In case you haven’t heard, we’ve recently added a host of feature upgrades to our free Gmail Label Sharing collaboration tool, including the ability to have Slack-style chat conversations directly within Gmail.
In this post, we’re going to look more closely at how to back up your Gmail label in just a few clicks.
Many of you need to create permanent backups of your email communications. Automatic backups is for any individual or company that needs to create a permanent, unchangeable archive of its email communications.
This can be for a variety of reasons. You might work in an industry that requires it, you might want to back up all conversations around a specific project, or you might just want it in case your email gets hacked and you want a copy of your stuff.
Whatever the reason, this easy backup feature in Gmail Label Sharing makes it easy to automatically archive any message that has a specific label. Once you’ve created your Gmail label, and applied your filters, here’s how you can backup all past, and future, emails in a Gmail label:
It’s not easy to stay organized. And if you have a team, it’s exponentially more difficult to manage everyone.
That’s why we love using shared Gmail labels. For our small team, they let us keep track of our work easily, and in a way that everyone on the team can follow.
Over the past few weeks, we’ve been working hard to expand the features of our free cloudHQ Gmail Label Sharing Chrome extension.
It all started with our release of Slack-style chat capability, directly within Gmail so that noone needs to leave Gmail to chat in a separate service like Slack or Podio to chat about a project or comment on an incoming email.
Today we’re happy to announce a host of upgrades to our free Gmail Label Sharing Chrome plugin.
Several weeks ago, we introduced “Gmail Label Sharing and Chat” for the plugin, giving every Gmail user a way to have Slack-style chat conversations, without leaving their email.
Today’s feature upgrades expand the capability of Gmail Label Sharing by adding:
Each of these features will work for anyone who uses Gmail and has the free Gmail Label Sharing Chrome extension installed.
You need time to build great things. Specifically, you need blocks of “focus” time, especially if you’re creating something new.
Unfortunately, many of us aren’t good at carving out this kind of time in our daily schedules.
Consider: one study showed the average office worker changes tasks every three minutes. After an interruption, it took people an average of 25 minutes to fully regain their focus.
In other words, that 60-second “check Facebook” break doesn’t just cost you one minute. It costs you 26.
If you struggle with distractions or procrastination, 50-20-50 might be the cure, especially if you do work that demands blocks of “focused” creative time.
For various reasons, many of us have multiple Google accounts, so this blog post will cover 4 methods you can use to keep track of your multiple accounts.
Three of the methods are clumsy and frustrating. The fourth one works like a charm.
Let’s have a look:
The most common method for managing multiple Google accounts is logging out and then logging back in.
Until scientists figure out the whole time-travel thing, you and I are stuck with just 24 hours each day.
Learning to be more efficient is one of the only ways to free up some of your time. Thankfully, getting more efficient doesn’t have to be difficult. You just have to look in the right places. Here are a few tips to help you get more out of the day:
Procrastination is not laziness. It’s more like a mental block. In our experience, procrastination happens when:
All of these are common reasons people avoid doing the work they know they should be doing.
If this is you, try scheduling tasks for certain times (instead of just keeping a to-do list). Block off your calendar to make time for the task—just like you would for a meeting.
If there’s a task you really despise and are always putting off, outsource it.
By some estimates, there are over 450 million iCloud users worldwide.
That means at least some of you are using iCloud Mail.
iCloud has advantages and disadvantages.
It does a good job with photos, and it provides an easy way to backup data from your iPhone or iPad.
However, linking iCloud to services like Dropbox, Google Drive, or Office365 can be a major challenge.
For example, what if you use Google Drive for storage and want to create a backup folder for all your emails?
If you use iCloud for your email, there is no direct way to connect your email to a Google Drive archive location. It only works if you use iCloud’s storage; which, as we all know, is not free.
The story is similar if you try to share or backup your iCloud Mail. It only works if you use iCloud sharing; under no circumstance will the folks at Apple allow you to backup or share any document, email, or picture to a cloud storage service that isn’t Apple owned. But that’s okay, because we have a handy-dandy work around for you:
If you use Salesforce as your CRM, you have access to a powerful drag-and-drop report builder inside your Salesforce account.
Need to show your boss every sales opportunity created in the last 90 days? How about every closed sale? Or every opportunity lost?
Salesforce can handle all of these queries with ease.
You can even automatically run your reports on any schedule that works for you. These can then be downloaded as a Microsoft Excel spreadsheet or exported directly into Google Sheets, Office 365 Excel Online, or MS Office 365 Excel. However, not everything is that rosy.
Automated reports in Salesforce provides you with dozens of spreadsheets. Each spreadsheet a snapshot of a certain point in time. If you’ve scheduled daily reports, you’ll have a new report each day that’s generated by Salesforce; which in and of itself, is pretty good.
Unfortunately, Salesforce doesn’t merge sheets together or give you one master sheet that always has the latest information.
This collection of sales spreadsheets makes collaboration inside your reports extremely difficult.
There are always unknown, obscure workflow tips that translate into the difference between a thriving business vs. one that’s eventually going to close their doors.
Below are 3 ways to think about using MS Office365 Mail to give you a leading edge on the competition.
Let’s suppose you’re a project manager for a marketing team, and your current project is to design a consistent process for your company’s social media accounts.
Several other teammates work on the project with you, including a copywriter, a graphic designer, and a web developer. As you work, you exchange dozens of emails back and forth, many with attachments.
Folder sharing will let you keep all documents and communications about the project together in one place.