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How to Use Microsoft OneNote With Dropbox and Salesforce

Microsoft OneNote is one of the most useful tools in Microsoft’s growing suite of cloud services. Conveniently, with cloudHQ, you can easily sync it with other cloud-based services, which is a great way to get more done quicker because these days it can feel like no one has enough time.

Here are our top tips for 3 of the most essential cloud services in any businesses’ tool kits:

1. OneNote + Dropbox for Business

Within OneNote is Office Lens, which is a great new way to photograph documents, whiteboards, and business cards.

Top 7 Microsoft SharePoint Tips

Not long after Microsoft SharePoint was launched, it was described as “the next must-have technology” for businesses, with press releases and articles claiming it was “one of the fastest-growing products” in the company’s forty-year history.

Maximize Productivity

Microsoft is known for shipping billion-dollar products, with SharePoint being one of those. In 2014, Jared Spataro, general manager of SharePoint announced that they achieved “double-digit growth for each of the last 18 quarters,” which ensured they hit $1 billion in revenue “faster than any other Microsoft product,” according to TechRepublic.

Very impressive.

Analysts are impressed, with Forrester saying that “Microsoft probably [has] more net new growth opportunity sitting in front of them than probably anyone in the market,” with an emphasis on SharePoint and Azure, an Infrastructure as a Service (IaaS) cloud service.

Top 7 Tips to Increase Productivity with Microsoft SharePoint

For businesses, SharePoint is a swiss army knife, but increasing productivity means knowing your way around. Here are a few ways you can get the most from SharePoint.


1. Make Your Salesforce Reports Available in Sharepoint’s Team Site

Get everyone on the same page. When you sync your Salesforce reports in real-time to Sharepoint, you can give your entire team the knowledge of what’s going on with your business, so that they know where they need to hustle most.

7 Steps To Consolidate and Archive Your Company Data To Amazon S3

Amazon Simple Storage Service, known as Amazon S3, is part of the cloud giant’s AWS division. Amazon S3 is a great way to store data and files cheap, given that there’s no setup costs or minimum fee, which means you only pay for what you use (at the end of the month, by credit card).

Your Remote Team Can Increase Productivity with Amazon S3

Image by wagg66 / freeimages

Amazon S3 recently turned nine years old, which is when they announced the introduction of Cross-Region Replication. With AWS divided by regions, like counties and states on a map, Amazon customers often need to store data in different regions from their primary locality.

Storing the same files in numerous locations is normally part of complying with an increasingly stringent regulatory environment when it comes to companies handling sensitive data.

It’s also a matter of safety, with some also opting to store files in Amazon Glacier, a dirt cheap long-term option ($0.01 per gigabyte), which only costs when you retrieve data (it can take 4 -5 hours to thaw out your files). Should multiple backups ever fail, or your office incurs fire or water damage, you have a backup of everything, like an insurance policy.

Safeguard Google Apps With 3 Awesome Hacks

Google Apps is one of the market leaders in the enterprise cloud space. Once upon a time it was true that no one got fired for buying Microsoft Office. Now, Google Apps is the safest and most cost effective bet for the workplace.

Competitively priced, at $5.00 per-user per-month, with Vault for an additional $5 per month, TechRadar describes it as “a very compelling service for businesses”.

Microsoft has also taken to the cloud, with Office 365. The difference is, whereas 365 takes all the functionality of Office; Google doesn’t want to be all things to all people. Instead, while equally powerful, they’ve gone for the less is more approach.

This core functionality is ten products, grouped into four main areas:Plugged into the Google ecosystem are hundreds of other apps from third-party developers, like Salesforce and Evernote, which supplement the core functionality of Google Apps.

    • Communicate: Gmail, Hangouts, Calendar
    • Store: Drive
    • Create: Docs, Slides, Sheets, Sites
    • Manage: Admin and Vault

Whether you are a team of two working on a press release or a team of two dozen working across different sites, cities and time zones, Google Apps makes it easy to coordinate, communicate and sync files and documents.

How Admins Can Safeguard Google Apps

All of this is great for businesses and their employees, but with the number of corporate cyber-attacks steadily increasing since 2005, domain-level admins have to be more vigilant than ever.Google is not impervious to attack. Neither is your domain or web host provider. Threats can come from all directions, at any time. Internally and externally. Always assume, for the sake of the organization you work for, that there is a constant clear and present danger.Here are a few ways admins can safeguard Google Apps with some useful hacks.

How You Can Protect Customer Data From Shadow IT Risks

Former Secretary of State, Hillary Clinton, has become the unlikely face of Shadow IT, thanks to the media uproar caused by the news that she used a personal email address while at the State Department.

Hillary Clinton

Image by wikipedia.org

Some politicos noted that this wasn’t on the large scale of typical Clinton family scandals, but Republicans presidential nominees have to bang the Benghazi drum when they have the opportunity. A private email account also raised concerns that Clinton was conducting diplomacy with world leaders behind the back of the diplomatic corps.

However, it’s unlikely that someone in Clintonland wasn’t aware that this could cause problems later on. So why take the risk? Knowing what they know about presidential campaigns, why did a Clinton go to the effort of having a server installed in their Chappaqua, New York home?

9 Top Basecamp and Evernote Hacks to Simplify Your Life

Need to take work home?
Evernote it.

Giving staff tasks for next week?
Basecamp it.

Need to secure important documents?
Google Drive or Dropbox it.
When used the right way, cloud services can save you a ridiculous amount of time. We now have the the freedom to work from any platform, anytime, and on any device.

Here’s our Top 9 Best Basecamp and Evernote tips & tricks

Apple Watch a New Frontier for Salesforce and Enterprise Apps?

iPhone's new AppleWatch update

iPhone’s new AppleWatch update

When Apple iPhone was first launched, back in those innocent days of 2007, it was a lot more than just a fancy phone. After the App Store was launched a year later, it irreparably changed the smartphone market.

At that point, it went from being nicely designed phone to a powerful tool, capable of doing much more than we all imagined in 2007. The success of the long-awaited Apple Watch, announced by Apple CEO Tim Cook in San Francisco, CA on Monday 9 March, 2015, will also depend on Apps.

The Apple Watch ranges from a $350 sports model, made of stainless steel, to an 18-karat gold watch, which starts at $10,000 (up to $17,000). Has Apple finally jumped the gun, or will demand quickly follow considering Apple’s strong fan-base of customers?

Interestingly, the watch is not a standalone device. In order to make a call, you’ll still need your iPhone within Bluetooth range. So, unlike futuristic gadgets in James Bond or Star Trek, you aren’t technically making a call from your wristwatch – your phone is still doing the heavy lifting.

6 Top Evernote Tips and Tricks

Evernote is just one of those platforms that people love to hate, but always wind up using anyways because of the sheer amount of flexibility that it has to offer. Aside for Microsoft OneNote, it has no other competitors. In its simplest form, it’s a note-taking platform. In its most complex, it can be your lifeline. Let’s take a look at how to optimize its already strong features. 

Storage limitations

Evernote touts that you have an “unlimited” amount of storage, but actually, that’s not quite true: You are limited on how much data you can upload. On the free plan, you’re limited to 60mb/month, Premium is up to 4GB/month, and Business is up to 2GB/month. Further, whether you have a paid account or not, you’re limited to a maximum of 250 notebooks. If you create a notebook for every client you have, which is a great way to organize your Evernote account btw, you might very well run into this notebook limit in no time. Here’s how we suggest to get around it:

  1. Set up two Evernote accounts – the second Evernote account will be one for your “archived” notebook. So if you close the deal, you can just delete the notebook.
  2. Use cloudHQ to sync from one account to the “archive” account: Start Here.
  3. Once you’ve signed in (if you haven’t already), go into the advanced options.
  4. De-select “replicate deletion” so that you when you delete a notebook on the first account, it won’t be deleted on the second. This forces the 2nd account to become your archive folder (or your closed clients folder), and the 1st Evernote account to become your active account (or your open clients folder).Synchronization_Options_-_cloudHQ
  5. This will give you a total 500 notebooks instead of 250.
  6. We found this for further reference on Evernote: http://chq.io/8lzhlh

Top 10 Dropbox Tips and Tricks

As far as inexpensive and convenient cloud storage goes, Dropbox is the clear industry leader. With its ease of sharing and its dominance over mobile devices, users flock to this solution for its simplicity and functionality. These 10 tips are what most of them don’t know:

  1. Bad file check.

    Sorry to break the news to you, but many times, your Dropbox files aren’t actually backed up properly even if it’s been automated to do so; what’s more, is that Dropbox will never proactively inform you of this. It’s up to you to check that all your files are stored safely in Dropbox. Here’s how you check for “bad files”:

    1. Sign in to Dropbox
    2. Then go to check your incompatible files by clicking here.
    3. It takes a few minutes for Dropbox to generate this report, but once you get it, you’ll be amazed at what you thought was backed up vs. what isn’t.
    4. Once you have your report, look at the reason why it’s incompatible with Dropbox, and either try to fix it on your own, or reach out to their customer service team to fix this issue on their help page.
      *TIP: If you have a Twitter account, reach out that way- they’re far more responsive on Twitter.

8 Tips to Protect Yourself and Get the Most Out of Google Drive

One of today’s most popular cloud services is Google Drive. It’s highly secure, but it’s also only as secure as you make it. Here’s some best practices on how to protect yourself and get more out of it:

Secured web

1. Sniffing out the fakes.

Check all third party applications that are authorized to access your Google Drive, and disable any that you don’t recognize. Here’s how:

  1. Sign in to Google Drive
  2. Click on your picture in the top right hand corner and choose “Account”
  3. Scroll down to “Connected Apps And Services” 
  4. Click on “View All” next to “Account Permissions”
  5. Disable any suspicious or unrecognizable apps.

5 Safety Concerns with Cloud Data Storage, Answered.

cloud keyStill a relatively new innovation, cloud storage has attracted a lot of scrutiny in recent months. Before entrusting sensitive data to third party storage facilities, consumers want to know that their information is going to be stored safely and reliably. And is it? The simple answer is yes. Despite scare tactics devised by hackers to undermine consumer perception of the cloud, cloud storage remains one of the safest ways to store your data today. Let’s take a look at why.



1. If the Cloud is Secure, How was Apple’s iCloud Hacked?

After the well-publicized attack on Apple’s iCloud, polls showed an immediate drop in the popularity of cloud storage. Users reported feeling more vulnerable, and began questioning the security of their own personal data. But what really happened? The headlines said that the cloud had been hacked, that nude pictures had been stolen from the private accounts of 26 celebrities. While the photos were indeed stolen from the victims’ personal accounts, the important distinction that the popular media never made was that the cloud wasn’t hacked. The breach was a result of vulnerabilities in Apple’s password security system, enabling persistent hackers to guess the passwords and security questions of select users. The cloud itself was never actually breached.

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