With last week’s announcement, you’ve probably already tried our free “Get All Your Photos In Facebook” service. If you haven’t, cloudHQ will make a free copy of all your photos in your private album, in your Facebook account. You can choose to get those photos from any service you choose like: Dropbox, Google Drive, OneDrive, Evernote, and Gmail attachments.
Once you enable the service, you’ll probably get hit with a walk down memory lane. Here’s how you can share your memories from your Facebook private album with whomever you like.
Google Apps. Evernote.
They’re two of the most powerful cloud services available.
But they’re usually not very good at talking to each other.
Today we’re going to show you how to integrate them together, making it much easier to keep track of your notes and email. Plus you’ll be able to easily share that info with your team and anyone else you work with.
For a real-life example, we’ll assume you’re a real estate agent trying to make life easier for yourself and everyone around you.
By taking these steps, you’ll make all your Evernote notes on a property available to your own staff and to other real estate professionals you are working with.
That way everyone will be on the same page, without you having to send piles of emails back and forth.
Odds are, you probably already have an account, but if you don’t, getting one is free and will enable you to set up the magic we’re about to show you.
There are over 900 million daily active users currently using Gmail. It’s a simple and intuitive email platform, and it happens to have an impeccably great integration with Google Drive, a collaborative office suite that often competes against Microsoft Office 365. Unfortunately, there are only 240 million daily active users using Google Drive, which means that there are 660 million users who are using Gmail, but not Google Drive. So, if you’re one of those users who don’t use Google Drive but you use Gmail, you don’t really benefit from this integration… and we’re here to assure you that you’re not alone.
Here at cloudHQ, we’ve proudly built solid technology to help you collaborate really easily with your teams, and make sure you have a safe copy of all your work backed up in a separate cloud. Thanks to you, we’ve grown to synchronizing over 5 millions files everyday!
While synchronizing so many files, we noticed that our clients who use us for project management, product support assignment, and lead management, often sync us to their Gmail labels. It was then that we realized that email is very much the king of communication for most businesses; in most cases, it’s their workflow backbone.
The main gripe that we have with email, is that it never fully integrated with the cloud. Email is cumbersome, and is yet irrationally adopted across all companies. Workflow-wise, it lacks the ability to:
We felt like it was time that email should be reinvented. Using Gmail label sharing through cloudHQ addresses all these issues with email. It’ll increase your team collaboration through: email sharing, exporting emails into PDF formats, and synchronizing emails to more convenient clouds like Evernote, Salesforce, Google Docs and more. You can even use it through a nifty Google Chrome extension which makes sharing simple — the way it should have always been!
Cloud storage solutions really lack personality, and they usually cost you some dough. Recently, a friend of mine got married and sent me her wedding pictures via Gmail. As much as I wanted to, I couldn’t possibly sit through looking at each one of her mini little thumbnail photos, waiting for them to load up to its full-sized version. It was then that I just couldn’t shake this one thought:
How ironic that we’re storing our most cherished and personal memories in a way that completely depersonalizes everything they stand for.
Ever worked in a company where the sales team wasn’t on the same page with everyone else? It happens more often than we’d like to admit.
Salespeople are trying to win business, close deals, and meet their numbers. When they want something, they want it NOW.
Marketing, contracting, documentation, IT, and other support departments, are trying to meet everyone’s needs; not just those of an individual salesperson with a big presentation tomorrow morning.
Organizations need to leverage employee time efficiently, but it’s very difficult to measure when employees are using different apps depending on what their job roles are. Shadow IT is at its all-time high, and as we all know by now, this leaves both the culprits as well as the organizations that they work for susceptible to considerable security breaches, a lack of team collaboration, and no way for an employer to measure or manage employee productivity.
Even when apps are being reliably backed up to Google Apps for Work, cross-team collaboration suffers because no apps communicate properly with one another. Salespeople use Salesforce, Basecamp is used for project management by a separate team, Evernote is used for meeting minutes/ideas by individual employees, and so on. Information gets completely dispersed which results in companies who simply cannot function in an agile way. Interestingly enough, all employees have one common app denominator that isn’t being optimized to solve these problems: Email.
If we can share information in an efficient way through email, you and your employees will be able to easily access conversation streams, calendars, contacts, and important documents. In this blog post, we’ll show you exactly how to accomplish that in 3 simple steps:
First thing’s first: you’ll need an email address. Google offers free Gmail accounts (e.g. email@example.com) which is convenient and intuitive to use. If you want to be taken seriously, you’ll have your own domain name in your email address.
Small to medium sized businesses often struggle with the process of onboarding new employees. Proper employee training is a time luxury that’s not easily afforded to SMBs; in fact, 50% of them even outsource their entire human resource department.
The flip side is that the faster you are able to share your knowledge with your new employees, the faster that they can jump in and manage projects that are taking up too much of your time. Oddly enough, most companies have information that needs to be shared with new hires stored in their emails (i.e. client communications, documentation, logins and passwords, sales numbers, meeting notes, manuals, and more).
Email has always been a strange cross between being an essential knowledge base for your company, and an effective method to communicate with others. Regardless of these awesome capabilities, it’s still an unorganized mess.
The lowest common denominator for any business communication has always been email. You would think it would have died by now, but instead, it’s actually thriving. Information that is often of the highest valuable can usually be found within email, often as attachments or written agreements in the body of the email itself.
Sensitive information with financials advisors, investors, partners, clients, etc., can all be found in your email; which is a really scary thought. Usually, that’s the easiest platform hackers use to infiltrate a company’s private data. Still, the importance that we place on email as a means of communication is so great, that it’s impossible to let it die off; and so we continue to use it as a primary means of communication.
Email is actually a great tool for employees who don’t need to be tech savvy (like support, lead gen, etc), as well as anyone who’s mobile. In many cases, Dropbox sharing, Google Docs sharing, or Evernote notebook sharing is too complicated for employees to learn if they don’t need to use it in order to perform their jobs well. For our mobile team, having all our notes and sales documents in our email makes it easy for us to access these documents on our phones while we’re out meeting clients, and our support tickets can all be handled via a Gmail shared label workflow.
Still, regardless of how great email is, organizations cannot survive with email as their only infrastructure. Businesses need good applications in: project management, sales management, note-taking, etc. The biggest problem lies in tying all these isolated applications together so that everyone can be on the same page for a group effort. There is no such suite that offers everything a business needs; perhaps Google and Microsoft are the only 2 platforms that come close, but still lack diversity in their offerings.
How Do You Integrate Email as Part of Your Cloud Infrastructure?
Let’s suppose that you are using Evernote to keep track of your projects (notes, images, etc.), but your primary method of communication in your company is via email. Since you’re the only team member using Evernote, you have one major problem: noone on your team will ever understand your point of view because they’ll never adequately know what you’re thinking.
You have one of 2 options:
A lot of startups and SMBs are hiring external contractors who have large files to deliver, but contractors face 2 major hurdles: