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How Companies With a Mobile Workforce Can Still Thrive

How companies with mobile workforce use cloudHQ

The rise of a mobile workforce is showing no signs of slowing down. The BYOD movement (“bring your own device” movement) is a direct result of employers hiring mobile workforces. With over 96 million mobile workers, and numbers expecting to topple 105 million by 2020, the benefits of mobile productivity is far too great to ignore.

3 Major Challenges Companies Face With Mobile Employees

Mobile use enhances productivity and efficiency in the workplace, but there are still a few challenges that have yet to be resolved. Storage issues, slow or faulty wireless data connections, and apps that don’t play well with others, are just some of the issues currently affecting mobile employee efficiency.

Difference Between Google Drive and Dropbox: The Real Story

Google _Drive_Or_Dropbox

There are many online comparisons between Google Drive and Dropbox. The problem is that many of those articles are biased, and are light on substance. Most articles discuss either the costs of storage or the free storage space being offered, and then often attempt to recommend one service over the other based on these two characteristics.

Cloud Storage Solutions Based on Amount and Price Alone are Irrelevant

Cloud storage platforms such as Google Drive and Dropbox are so much more than just cloud storage. Prices are already very competitive, so price shouldn’t be a factor when deciding upon a solution that will store all  of your company assets. Does it really matter if one solution is a few dollars per month more than the other, especially if one of the solutions doesn’t completely meet your company’s storage needs?

If storage for your company data is less important than $5 per employee per month, then stop reading this blog post right now. If you want to know the real differences between Google Drive and Dropbox, take the blue pill:

There is No Actual “Winner”

It’s important to understand that there is no clear winner between the two services. Each cloud service has different features that target different audiences. In this article, we will compare the following features of both cloud services:

  1. End user support
  2. Sharing and Collaboration
  3. File Revision Control and Recovery of Deleted files
  4. Ease of Use
  5. Desktop Client (speed and quality)
  6. Company Vision
  7. Marrying Google and Dropbox

Top Tips for Company-Wide Cloud Email and Storage


Small businesses love the cloud. Actually, 87% of all small businesses already adopted some form of operating in the cloud, using a variety of cloud services and apps for many company tasks including: email, storage, calendars, and billing and invoicing.

When it comes to cloud storage, there are many services that claim to be the best, but two of the most popular choices are Dropbox for Business and Google Drive. Let’s examine why.

How To Integrate Google Apps with Dropbox for Business In 5 Easy Steps

5 Invaluable Benefits of Integrating Google with Dropbox.

Ever wonder why top companies like EMC, JC Penney, and Gartner integrate all their cloud apps?

Here are the top 5 reasons to consider implementing a cloud platform integration:

  1. Sharing: When a folder is shared in Dropbox, it’s automatically shared with a group from within Google Apps or/and Microsoft Office365.
  2. Formatting: Imagine automatically having a cloud format converter that can convert document formats to be delivered as though it was natively created in the platform from which you access it. For example: A Dropbox for Business document can be viewed and edited in Google’s native formats (Drive, Sheets, and Slides).
  3. Integration: All comments on any documents are replicated between Google Docs and Dropbox.
  4. Collaboration: Revisions to any files are immediately updated in real-time to other platforms, to provide the ultimate collaboration experience across cloud apps. Everything is always up to date regardless of where you access the file.
  5. Make it easy to find your documents: Gmail users can automatically save their email attachments to Dropbox, Google Drive, or even MS Office365, and use their reliable search feature to immediately have access to their documents, rather than having to manually search through all their email attachments- especially where there are multiple versions of these attachments.


How to Integrate Google Apps with Dropbox for Business in Seconds

Just follow these 5 simple steps, and you’ll be up and running.

  1. First, head to the installation wizard which will guide you step-by-step through this process.
  2. Click on “Install cloudHQ for Google Apps”.
  3. Sign into Google Apps.
  4. Connect Dropbox for Business by signing in as the administrator.
  5. Setup Your Integration: Just choose which users you want to enable a Google Drive and Dropbox integration, and you’re done!

Integrate Evernote with Google Apps And Simply Business Workflow

Evernote never stops trying to make everyone’s life easier. With over 100 million users, Evernote wants to be the home of things you need to remember.


That’s great for Evernote users, but what about Microsoft OneNote users, Google Docs, or Slack users? Sure, each have different features, but they’re all trying to be the home of our cloud-based memory. Some integration is possible, but there’s a limit to how many online accounts people will use. Interestingly, 85% of smartphone users use apps, but only 5 apps experience heavy traffic.

How To Survive a Harassment Suit Filed in Your Organization

In the eventuality of a harassment incident between employees, it’s your job as a business owner to prepare your organization’s compliance with the law. If you don’t, you can expect monetary repercussions that are easily avoidable. There are 3 aspects to know:

1) Where It Happens Doesn’t Matter For An Organization To Be Held Accountable.

slack in slack

In order for your organization to be found guilty, the physical location of where an employee endures harassment by another, usually makes no difference if it’s in a business environment. Allow me to explain: if they’re together at a business affair, or at the office, it’s clear that there’s an in-person interaction of which you might have better control over. However, with the onset of employees working from home, sexual harassment can still occur within platforms that encourage employee conversation. Some of these platforms are: Podio, Asana, Yammer, and Slack.

How Law Firms Can Get The Most From Gmail

The digital transformation of the last couple decades has turned the practice of law, which was paper-powered into one which runs on emails and PDFs.

How Law Firms Can Get The Most From Gmail

One of the most popular platforms amongst law firms is Google Apps for Business, which costs $5 per month for each user (or $50 when paid in advance). As a powerful web-based suite, it’s a natural choice for firms looking for a secure, easy-to-use set of productivity tools.

Gmail, Calendar (which integrates with Gmail), and Google Docs are the three most useful for lawyers. As all lawyers know, you spend a lot of time writing emails and sending dozens (sometimes thousands) of documents for most cases. Lawyers also spend a lot of time working with many who use different platforms (Evernote, Microsoft, Dropbox), which is where cloudHQ is already proving useful for our legal customers.

With a simple cloudHQ sync, lawyers can backup emails and attachments in shared folders to their Google Drive, instantly simplifying numerous aspects of trial preparation and working with clients and other involved parties.

Before explaining how law firms can maximize their productivity with a label sharing sync, let’s briefly consider the question of privilege.

Why Cloud Collaboration Will Be Integral to Every Type of Business

Cloud collaboration is rapidly becoming an indispensable part of modern business. Once hailed as a service relevant exclusively to the IT industry, Cloud Services have become integral to SME’s, hospitals, major pharmaceutical chains, and even disaster response services. As the cloud continues to grow in reliability and efficiency, its part in day-to-day business operations is flourishing. Let’s take a look at why:

Why Cloud Collaboration Will Be Integral to Every Type of Business
Image Courtesy of Shutterstock.com

Centralized Project Management

Thanks to Cloud collaboration, the days of document emailing are finally behind us. Instead of employees using a weary chain of email forwarding to share information, relevant documents and data can now be centralized through the cloud. Since the cloud can be accessed remotely by any employee with the necessary security clearance, business projects can be completed and stored more efficiently than ever before. As Cloud providers continue to offer improved project management services, the Cloud is well on its way to becoming an unparalleled asset to workflow optimization.

How to Use Microsoft OneNote With Dropbox and Salesforce

How to Use Microsoft OneNote With Dropbox and Salesforce

Microsoft OneNote is one of the most useful tools in Microsoft’s growing suite of cloud services. Conveniently, with cloudHQ, you can easily sync it with other cloud-based services, which is a great way to get more done quicker because these days it can feel like no one has enough time.

Here are our top tips for 3 of the most essential cloud services in any businesses’ tool kits:

1. OneNote + Dropbox for Business

Within OneNote is Office Lens, which is a great new way to photograph documents, whiteboards, and business cards.

Top 7 Microsoft SharePoint Tips

Not long after Microsoft SharePoint was launched, it was described as “the next must-have technology” for businesses, with press releases and articles claiming it was “one of the fastest-growing products” in the company’s forty-year history.

Maximize Productivity

Microsoft is known for shipping billion-dollar products, with SharePoint being one of those. In 2014, Jared Spataro, general manager of SharePoint announced that they achieved “double-digit growth for each of the last 18 quarters,” which ensured they hit $1 billion in revenue “faster than any other Microsoft product,” according to TechRepublic.

Very impressive.

Analysts are impressed, with Forrester saying that “Microsoft probably [has] more net new growth opportunity sitting in front of them than probably anyone in the market,” with an emphasis on SharePoint and Azure, an Infrastructure as a Service (IaaS) cloud service.

Top 7 Tips to Increase Productivity with Microsoft SharePoint

For businesses, SharePoint is a swiss army knife, but increasing productivity means knowing your way around. Here are a few ways you can get the most from SharePoint.


1. Make Your Salesforce Reports Available in Sharepoint’s Team Site

Get everyone on the same page. When you sync your Salesforce reports in real-time to Sharepoint, you can give your entire team the knowledge of what’s going on with your business, so that they know where they need to hustle most.

7 Steps To Consolidate and Archive Your Company Data To Amazon S3

Amazon Simple Storage Service, known as Amazon S3, is part of the cloud giant’s AWS division. Amazon S3 is a great way to store data and files cheap, given that there’s no setup costs or minimum fee, which means you only pay for what you use (at the end of the month, by credit card).

Your Remote Team Can Increase Productivity with Amazon S3

Image by wagg66 / freeimages

Amazon S3 recently turned nine years old, which is when they announced the introduction of Cross-Region Replication. With AWS divided by regions, like counties and states on a map, Amazon customers often need to store data in different regions from their primary locality.

Storing the same files in numerous locations is normally part of complying with an increasingly stringent regulatory environment when it comes to companies handling sensitive data.

It’s also a matter of safety, with some also opting to store files in Amazon Glacier, a dirt cheap long-term option ($0.01 per gigabyte), which only costs when you retrieve data (it can take 4 -5 hours to thaw out your files). Should multiple backups ever fail, or your office incurs fire or water damage, you have a backup of everything, like an insurance policy.

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