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How to Create a Zillow Spreadsheet Using Gmail with an Email Parser

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A Zillow spreadsheet will help you track and compare new real estate listings in your area.

Zillow provides a tremendous amount of real estate information. But sometimes that information is difficult to keep track of, especially in a busy real estate market. That’s where a Zillow spreadsheet can help.

Whether you’re buying, selling, or working as a real estate professional, one way to organize all that data is by creating an always-updated spreadsheet full of the latest property listings.

All you need to set this up is a Zillow account, a Gmail account, and cloudHQ’s free Chrome extension: Export Emails to Excel, CSV, or Google Sheets.

Here’s how it works:

1. Install the Chrome Extension

First, you’ll need to install the Export Emails to Excel, CSV, or Google Sheets Chrome extension from the Chrome Web store.

Export Emails to Google Sheets

The extension is free to use for anyone with a Gmail account or a work email hosted with Google Workspace.

2. Create Email Notifications Using Zillow

In Zillow, set up notifications for new listings by saving a search, then choosing how often you want to receive emails.

Zillow Screenshot

Once you have a search saved in Zillow, you’ll receive emails daily or each time there’s a new listing, depending on your settings.

Zillow email frequency

3. Export Zillow Data from Gmail to Google Sheets

Next we’ll create a system in Gmail to capture each new Zillow notification, then export it to a Google sheet.

Create a Gmail label for Zillow

In Gmail, create a label to organize your Zillow notifications. In this example, we’ve created one called “real estate listings.”

Gmail email label

Search your inbox for Zillow emails

Next, search your inbox for all the email you’ve received from Zillow about new listings.

In our example, we’re receiving emails from instant-updates@mail.zillow.com.

Zillow notifications

Create a filter to add your label to all Zillow notifications

From the search results, click the drop-down arrow to see your search options.

Search options

Then choose “Create filter”:

Create filter

Then check the box apply your filter to new emails from this sender.

To apply the filter to all current emails in your inbox, check the box to “apply this filter to matching conversations.”

Then click the ‘Create filter’ button.

Apply filter

4. Export Your Label to a Google Sheet

With your filter and label in place, you can now create the spreadsheet to hold all your Zillow notifications.

To do this, click the newly added export icon in your Gmail account:

Export button

Doing so will redirect you to the cloudHQ dashboard where you’ll have a variety of export wizards to choose from:

Export wizards

Follow the wizard prompts to choose the data you’d like to export about each property.

cloudHQ’s artificial intelligence engine will suggest fields to for your Zillow data, including:

  • Address
  • Zipcode
  • Price
  • Price reduction
  • Description
  • Bedrooms
  • Bathrooms
  • Square footage

You will have the option to add or customize other fields you want to export as you walk through the steps of the export wizard.

When you’re done, click “Start export.”

Your email data will begin exporting in the background. Depending on the amount of information you’re exporting, it may take a few minutes to fully parse and export your data.

When the export is complete, we’ll send you an email to let you know.

5. Your Zillow Spreadsheet Will Update Automatically

From this point forward, every time you get a Zillow notification about a property listing, your Zillow spreadsheet will automatically update to include the new information.

Zillow spreadsheet

This way you’ll have all the data you need to find your dream home — without having to flip through dozens of Zillow emails every day to monitor new listings.

Use Your Zillow Spreadsheet to Compare New Listings

Your Zillow spreadsheet will give you the information you need to compare new listings, schedule tours of homes that interest you, and keep track of what’s happening in your area.

You can download our free Chrome tool and get started on your Zillow spreadsheet in under a minute.

Try it for yourself!

Get Export Emails to Sheets, CSV, or Excel

Celebrating 50 Years of Email

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Email turns 50 this year! But if the history of email tells us anything, it’s that email isn’t going away any time soon.

The history of email goes all the way back to early mainframe systems that included the ability to communicate with similar computer systems.

But in 1971, software engineer Ray Tomlinson introduced the “@” symbol to route electronic mail between different computers within the ARPANET system, a forerunner of the world wide web.

Today, 50 years after Tomlinson introduced the @ symbol to our vocabulary, we still use the “@” methodology to send almost 300 billion emails back and forth across the internet, every single day.

Despite email being declared “dead” many times over the years, experts say use of email messaging is only going to increase in the coming years.

The History of Email: A Brief Timeline

50 years of email

Here’s a brief history of email, including the key innovations and services email messaging has seen over its 50-year journey.

Important Pre-email Milestones

1962: The Administrative Terminal System

In 1962, IBM introduced the first “networked” computer system with a system known as the Administrative Terminal System.

For the first time, users could access information from a network of computers, instead of just their local computer.

1969: Electronic messages exchanged within ARPANET

By 1969, the U.S. Advanced Research Projects Agency (ARPA) had created ARPANET (Advanced Research Projects Agency Network), a computer network meant to facilitate communication within the organization. (ARPA became “DARPA” in 1971 when the U.S. added “Defense” in front of the agency name.)

The first electronic message sent specifically from one computer to another happened on October 29, 1969. It transferred a simple message from a UCLA computer to one at Stanford University. It looked like this:

First electronic message

Image source

50 Years of Email

1971: Ray Tomlinson sends the first email using the “@” character

In 1971, programmer Ray Tomlinson conceived of using the “@” symbol to route electronic mail to individual users on specific computers within ARPANET.

This moment is generally known as the “invention” of network email as we know it today, and Tomlinson is credited as the inventor of email. His system enabled the exchange of messages within ARPANET, connecting researchers at places like MIT, Purdue, Stanford, and USC.

History of email ARPANET

Early ARPANET locations

We continue to use the “@” symbol to route messages to web servers all over the world.

1973: DARPA standardizes email fields and functions

DARPA continued to be a major player in the history of email throughout the 1970s.

DARPA first proposed a series of standard features for an email system in 1973. In 1977, finalized electronic mail standards for much of what we are familiar with today.

This includes the “To” and “From” fields and the ability to forward emails to recipients who were not addressed on the original email.

1989: CompuServe includes email in home dial-up service

CompuServe launched the first email program designed for home users in 1989.

Customers who signed up for CompuServe’s home dial-up service could exchange messages with other CompuServe users.

1993: AOL mail

The launch of AOL was a major development in the history of email. AOL turned internet mail from an add-on to a core feature, offering free email address as part of its home dial-up internet service for personal computers.

The famous “three little words” declaring “You’ve got mail” became part of popular culture, even inspiring a major Hollywood movie of the same name starring Tom Hanks and Meg Ryan.

 

1996: Hotmail

If AOL made email popular, Hotmail made it ubiquitous.

Hotmail’s webmail offer was free and available to anyone with an internet connection. Hotmail famously added a small link at the bottom of every email that said: “P.S. I love you. Get your free email here.”

That link drove millions of people to sign up for free accounts, skyrocketing Hotmail’s user base. Microsoft later acquired the company for $400 million, but has focused more on Outlook and Microsoft teams ever since.

1997: Yahoo

Yahoo launched its free email service in 1997, adding another option for users to gain access to email outside of their internet provider.

2004: Gmail

Gmail launched its free Gmail service on April 1, 2004, to great fanfare in the media.

Google launched by offering a full 1GB of storage, many times more than any other service was offering at the time.

Gmail was also designed in a fundamentally different way than any other email service. It included unique messaging options, rules, and a built-in search function that worked significantly better than its competitors.

Gmail also used a labels system instead of “folders,” a difference that is still a differentiating factor today.

History of email

2007: The iPhone

Blackberry phones had introduced the idea of corporate executives glued to their phones reading and responding to emails.

But when Steve Jobs walked across that stage to introduce the iPhone on June 29, 2007, email truly went mobile.

Today

The history of email has seen a wide range of “email killers.” That includes text messages, social media, Slack, Microsoft Teams, Facebook Messenger, Discord, WeChat, and many others.

But year after year, email usage goes up, not down.

Across the globe, we send 296.3 billion emails per day. 1.6 billion people use Gmail, almost one person out of five globally. And in our workplaces, the average employee sends 40 emails per day and receives 121.

Email Remains the Most Reliable Way to Send Messages

Despite the adoption of business chat applications like Slack, email is still a major part of most people’s lives.

It’s true that business chat applications have reduced the number of email messages workers send and receive within their organization. But email was never really designed for internal company communication.

Email is best when used for communication and file transfer between people all over the world. That includes people from other organizations, locations, and with different email systems.

The History of Email Shows: Email Is Still King

Modern email uses html, empowering you to create headers, add links, images, and attachments in a way that no other communication service can do quite the same way.

And email works across technology platforms. Technology like simple mail transfer protocol (SMTP) enables my email account to work seamlessly with your Microsoft teams account. And that gives us the ability to communicate without needing the exact same platform.

For all these reasons, there is still no better way to build a global reputation as a thought leader than by using email.

No other method empowers you to own your list of subscribers the way email does. As a result, email marketing as important as ever for marketers, sales professionals, and business owners. And no other method is so universally adopted both individually and within organizations.

If you need to send a message to someone in another location, there’s still no more consistent method than sending an email, no post office required.

Try cloudHQ’s Free Gmail Productivity Tools

Thousands of users use cloudHQ’s free Gmail productivity tools every day to make their email experience faster, easier, and more efficient.

We have over 70 free tools in our library, including:

Try one today for free!

Gmail productivity tools

 

How to save your email search results as a pdf file with an email to PDF converter

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A simple process to save emails as a PDF using Gmail search — with just the click of a button.

Ever need a full record of your emails with single contact in Gmail? Maybe with a client, an employee, or a sales prospect? If so, you can save emails as a PDF using Gmail search and our newly updated free application for Gmail: Save emails to PDF.

Here’s how it works.

Get save emails to pdf converter

 

How to Save Emails as a PDF Using Gmail Search

Step 1: Download the free Save Emails to PDF Chrome extension

Start by downloading the Save Emails to PDF Chrome extension, which is free in the Google Chrome store.

Save emails to PDF Chrome extension

Step 2: Open Gmail and select your options

After you’ve installed the extension, open your Gmail account. From here, you’ll select a storage location for the PDF copies of your emails. You can just keep “Downloadable PDF” if you don’t want to save your emails anywhere other than to a downloadable PDF document.

You can use a variety of storage options, including Dropbox, Box, or Google Drive. For our example, we will download our PDF directly to the hard drive.

Step 3: Use the Gmail search box

Using the Gmail search box, type “from:” and then the email address of the contact you want to search.

This will create a list of every email you’ve received from that email address. To select every email, click the box at the top of the results.

Step 4: Click the ‘Save to PDF’ button

When you’ve selected the emails you want to save as a PDF, click the “Save to PDF” button.

This will convert all the emails you selected into a single PDF.

If there are a lot of emails, it may take a few minutes for the conversion process to complete. When the process is finished, the PDF will automatically download to your hard drive, or it will be uploaded and saved to the cloud storage location you selected in step 2.

When to Save Emails as a PDF

Saving emails from a contact using Gmail search is perfect for any situation where you need to create a PDF record of your Gmail messages with a single contact. For example:

  • Freelancers and consultants who need a record of communications with a client for billing or a permanent record.
  • Lawyers who need to use client emails as evidence in a case.
  • Human resource professionals building a record of email communications with an employee or an outside partner.
  • Accountants who need a file of receipts, invoices, or expenses from a client.
  • Business professionals who need a record of their email receipts for expense reports.
  • Anyone who wants a personal copy of their emails with a contact — for any reason.

Try it Yourself in Less than 2 Minutes!

Save Emails to PDF installs in seconds and is free to use for anyone with a Gmail account or an email address hosted by Google Workspace.

Try it for yourself today!

Get save emails to pdf

New! Free Email Signatures Turns Your Email Into An Opportunity

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Install the Gmail signature generator that delivers results

A solid business email signature is more than just contact information, it is a promotion and engagement opportunity. Some email recipients will spend more time looking at our emails than our lovely faces in person. With a polished email signature, every email communication can do double-duty in a way that keeps you top of mind. Your business email signature might include:

  • An image of you or your logo
  • Social media profiles, increasing your social engagement
  • Legal disclaimers to protect your clients and your company
  • A YouTube video to describe what you do, or include a personalized video—which is especially great for new listings that realtors might want to show
  • A link to your sales page, or maybe your latest blog post or company press release
  • An engaging banner that wishes your customers happy holidays
  • A link for recipients to quickly schedule a meeting, simplifying a future interaction with them

Most of all, it should be quick and simple to set up!

We just launched a Free Email Signature Generator for Gmail that takes all the effort out of designing a unique business email signature, while giving you a suite of handy tools at your fingertips.

Here’s a quick video that explains how you can create your own email signature in just a few seconds:

 

Now that you’ve seen all the fun things you can do, let’s take a step-by-step deeper dive.

Step 1. Install Free Email Signature Generator for Gmail

You’ll need to install Free Email Signature Generator from the Google Web Store. Just click here.

Step 2. Enter Your Work Details

Once installed, an “email signature details” window will automatically pop up. You can also click the “Manage Gmail Signatures” icon located on the bottom on every email. This will always be available to you so that you can add more customization.

Fill in the contact information, your website and upload your logo or picture. Once completed, you can have a little fun designing the look and feel using the other three icons on the left. Let’s review them together.

Step 3. Introduce Email Recipients to Your Social Media Profiles

After your email signature details are complete, you can connect your signature to your social media. Just move to the next box on the left hand menu that has a sharing icon. As mentioned, this is a perfect opportunity to extend your recipient’s engagement by encouraging your them  to experience your business on other mediums like Facebook, Twitter and LinkedIn.

If you have any other social media profiles you’d like to showcase like YouTube, Instagram or Etsy, just click on the button below that says “Add Another.” This window will popup, where you can choose from a wide variety of social media platforms.

Step 4. Customize Your Email Signature With Color & Design

Next up is the design box on the left hand side, where we will get the opportunity to get more creative. cloudHQ makes it simple to be a pseudo-designer through built in layout email signature templates. This will allow you to save time on formatting, while providing the refined look that best represents your business. Begin to make your signature as unique as you are—change the size, fonts, and colors to unify your brand experience.

Step 5. Extensions For Your Extension!

We linked other great extensions to this one to make your email signature exceptional. Let’s take a look at all the options.

1. Calendar Meeting Scheduler

Directly from this signature tool, you can add in a calendar meeting scheduler that allows your email recipients to book a meeting time with you in just a click.

2. Sales Event Announcement

Or, if you’re having a special promotion or event, it is simple to add a link URL under the Sales Event field for whatever duration of time that you need. The link redirects your audience to the promotion site, reducing the steps to a sale. This is just another way that email signatures can be a powerful business driver!

3. YouTube Video

Next up in the extensions we have videos. Data shows that video is the fastest growing engagement tool online. Our own newsfeeds and websites are brimming with videos that deliver more value than thousands of words of text. Add a video introducing your business to the world or use a video to increase launch visibility of your latest product or service.

3. Holiday Banners

And, during the end of the year, how many times do you sign off your emails with “Happy Holidays” or something similar during the festive seasons? Well, the holiday template banners brings a lot of simplicity and color to wish your clients, friends and family well during holidays.

Often, manually adding media content like this to a signature can disrupt the entire format, but not with this Free Email Signature Generator. Everything stays in its place, with the flexibility to change the creative elements as frequently as you need.

4. Confidentiality Disclaimers & Green Footers

We want to be sure all your email recipients handle your content with care. However, if you are not a lawyer, you might hesitate to add the confidentiality language that you’d like. Built in email signature templates make it easy to select just the right disclaimer so that both you and your email recipients are protected.

And while we are are talking about protection, the environment could sure use our help. Digital communication saves on paper only if we do not print the emails we receive. Plus, today’s audience like knowing they are doing business with mission-driven organizations. So, take the time to remind your network to consider carefully if they need to print your emails. Every little bit helps!

5. HTML

HTML is great if you understand how to code HTML and want to include something custom like a word, or button, or something like that. For example, if you wanted to include the word “IMPORTANT” and underline it, you can enter in this code:

<h2><u>IMPORTANT</u></h2>

It’s fun to be able to create code that gives you exactly what you want.

Once you’ve completed all the design customization and extension additions, hit “Save Signature” to begin enjoying your new signature!

Customized business email signatures give you a business edge

As we covered, the major difference between a regular text email signature and this email signature, is the ability to create a dynamic Call-To-Action (CTA). Every business needs to find multiple ways to encourage prospective clients to take action – especially when every marketing dollar counts. In this way, email can serve as a sophisticated promotional tool, highlighting your brand with every click. Whether it’s a video, photos of your product or links to a sale and social media, use this valuable real estate to tell a story about who you are and what you offer.

Free Email Signature Generator allows you to:

  • Add a video outlining your services and images to give your brand personality
  • Share promotional links and holiday banners in tasteful, yet consistent way
  • Instantly add legal confidentiality and green footers to each email
  • Change the sizes, colors and fonts with a few simple clicks

We know that our businesses thrive and grow when our network can easily and often see exactly why we are a fit. Yet, we commonly leave that responsibility unfulfilled in one of the most obvious places – Email. No more! Now there is a solution that fits every business. So, ask yourself: How well are you being represented in your business email signature today?

 

 

New! A Free Upgrade to Unique URL Links for Email Conversations

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Unique URL Links for Email Conversations — one of our most useful free tools — just got an upgrade!

Fist Bump

Unique URL Links for Email Conversations lets you save and share an email with a link — just like would with a Dropbox or Google Drive link.

This is perfect for all sorts of situations, allowing you to share a link to services like:

  • Slack
  • Skype
  • iMessage
  • Facebook Messenger
  • Trello
  • Asana

Now, though, you can save individual messages from within a longer conversation, instead of sending every email included within a thread.

That way you can reference one small piece of a conversation rather than the whole thing.

Save an Individual Email (Instead of the Whole Conversation)

Saving a full conversation can still be done using the link button in the top toolbar in your Gmail:

Save Conversation

To save an individual email, click the three dots in the top right for that individual message, then choose “Share link to this email” from the popup menu:

Save Individual Emails

When to Share Individual Emails (Instead of Full Conversations)

When would the ability to share an individual email come in handy?

Here are a few ideas:

1. When the conversation is loooooong

Got an email thread with 50 individual messages included?

Don’t share the whole thing to your Slack channel. Share just the message you want to reference in your conversation.

We’re all busy, and tl;dr really is a thing.

tldr

2. When you need help (e.g. QA, Customer Support)

Sometimes you get a message that needs to be forwarded to QA or your customer success team for follow up.

In your support ticket, add a link to the message so the person on the other side knows what’s happening and can see exactly what needs to be done.

help

3. To bookmark a place in a conversation

If you have an ongoing conversation and need to bookmark something important, create a link to that individual message and save it.

That way you can quickly find that specific email from your conversation later.

I don't remember

4. When you need to be concise

Finally, if you’re emailing a boss or an executive and need to reference an email (maybe a customer email, for example), keep it short by sending only the pertinent message.

If you make your boss read through 30 back and forth messages to find a specific comment in an email thread, you might not be happy with their reaction.

Make it quick

Free to Use for Anyone With Gmail

Unique URL Links for Email Conversations is free to use for anyone with a Gmail account or a work email hosted by G Suite.

The new feature is included in the 100% free version. Try it out and see how it works for you!

Install Unique URL Links

Got Taxes? Get Them Ready in Just 1 Click

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Just in time for tax season, we’ve released a new tool that’s magic for your email receipts (ex: Uber, Amazon, Walmart, G Suite, Dropbox, etc.).

It’s called Get My Receipts, and it works with a single click.

Click one button, and we’ll hunt through your entire inbox to find any digital receipts you might have.

Like magic, Get My Receipts sifts, sorts, and interprets the data in your email receipts, and then drops the relevant information into a spreadsheet so that you can keep track of things.

Here’s how to use it:

Step 1: Install the Google Chrome Extension

Get My Receipts is available from the Google Chrome Web Store. It can be installed used by anyone with a Gmail account or an email hosted through G Suite.

Step 2: Click on “Get My Receipts”

You’ll notice a new button on the top of your Gmail inbox that says “Get My Receipts.” Just click it and let cloudHQ do all the work for you.

A spreadsheet will be emailed to you once all your receipts have been extracted from your Gmail. You’ll be able to see it organized by:

  • Date
  • Payment
  • Taxes
  • Merchant
  • Subject line
  • Email text
  • Email PDF of each receipt

Step 3: Sit Back, and Relax

We’ll take it from here.

You can click on the top right-hand corner icon to check on the progress of your spreadsheet at any time, but we’ll be preparing your spreadsheet and will email you a link once we’re done.

The link we provide you in your email, is to your own Google Spreadsheet where you are the owner. We simply generate the report for you. In your Google Spreadsheet, you can access, edit, share, or download it as you see fit.

Pricing

You’ll have up to 50 free email receipt entries in your spreadsheet to see the quality of our work.

If you like it, you can upgrade for a small one-time fee which gives you unlimited receipt entries going through the history of your entire Gmail email account.

Perfect for Tax Season

Most of us know the annoyance of digging through Gmail trying to collect receipts for our accountant or to expense items for a recent trip.

Get My Receipts makes the process a snap.

Click one button and we’ll automatically find, format, and export your email receipts in a way that makes them easy to organize and process.

Perfect for tax season or any time you’re updating your finances, Get My Receipts is the latest addition to cloudHQ’s growing library of Gmail productivity tools. We hope you find it as useful as we do!

Install Get My Receipts

Google is Giving Gmail a Major Makeover

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The new look for Gmail first landed in July. It features a redesigned user interface that sports subtle elements of its Material Design theme, plus a host of new features aimed at boosting productivity.

This latest update is for Gmail’s web-based email client, which is the PC version. It follows earlier updates to the Gmail mobile app, designed for smartphones and tablets, as well as the Inbox by Gmail app.

(Inbox by Gmail allows users to access their priority emails only and serves as a testing ground for new features such as Smart Reply, Nudges, and high-priority notifications.)

Here’s what the new web-based Gmail inbox looks like:

New Gmail inbox with clickable attachments

New look

Besides the larger fonts which help the content stand out and the ever-so-slightly more minimalist appearance, the main difference is a brand new sidebar on the right side of the page. This feature will be useful for those who use Google’s other apps, including Calendar, Keep (a note-taking app), and Tasks (for listing work-related to-dos).

Simply click on one of the icons in the sidebar to expand it and open the desired app, and you’ll be able to access it from directly within Gmail.

Making these apps more accessible means you can write notes and schedule meetings faster without having to leave your inbox.

You can also download additional apps and add-ons from Google’s G Suite Marketplace. Just click on the “+” icon at the bottom of the sidebar. Once downloaded, these will also appear as icons in the new sidebar for your convenience.

The new default layout of your inbox provides quicker access to email attachments, as well. You now have the option to open any attachment straight from your inbox without first clicking on the message.

But if you don’t like this layout—which can look a bit cluttered—Google offers two alternatives that remove the attachment icons. You can use the “Comfortable” view with messages slightly spaced apart, or the “Compact” view with messages displayed more densely.

New features

Many of the features that first showed up in Inbox by Gmail are now integrated into the desktop version. These include the popular “Smart Reply” feature, which you may have already seen on the mobile app.

Smart Reply allows you to send frequently used email responses without having to type them out yourself. The reply options automatically show up at the bottom of emails, and you simply click on one to send it.

The smart messages are generally short, sweet, and widely applicable. Examples include “Okay, thanks for letting me know,” and “That would be great, thanks.” This feature should be quite useful for anyone who finds themselves spending a lot of time in their inbox.

Another new feature—first introduced in Inbox by Gmail—is the “Snooze” button. Now you can temporarily remove messages from your inbox and have them reappear at a later time.

With these enhancements to the web-based Gmail inbox, Google says there’s no longer any need for its Inbox by Gmail app, which will be killed off by the end of March 2019.

How to get the new Gmail

The new Gmail redesign has been slowly rolling out to all users, beginning in April with the Early Adopter Program.

If you haven’t seen the new UI yet and want to check it out, click on the settings icon in the top right corner of your inbox. There you should see an option to “Try the new Gmail”. You can also click the same icon in the new UI to switch back to the old one if you don’t like the new look.

However, Google says it will automatically migrate all of its users to the new Gmail UI by October 16, 2018, at which point it will kill off the old Gmail for good and prevent users from reverting back to it.

 

How Do I Save Emails to Google Drive?

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To easily save emails as PDFs and store them in Google Drive, install the free Save Emails to Google Drive Chrome extension from the Chrome Web Store.

Once you’ve installed the extension, you’ll be able to save individual or batches of emails to Google Drive with just one click.



1. Installation

To easily save emails as PDFs in Google Drive, start by installing the Save Emails to Google Drive extension from the Chrome Web Store.

The extension installs in seconds and is free for anyone using Gmail or a business email hosted by G Suite:

Install Save Emails to Google Drive

2. Select the Emails You Want to Save to Google Drive

In Gmail, choose an individual email, or select a group of emails to save as PDFs in Google Drive.

For example, you could select all emails sent from your company:

All Emails Accepted

3. Click the ‘Save to Google Drive’ Icon

With Save Emails to Google Drive installed, you’ll see a small Google Drive icon in your inbox.

To save your selected emails to Google Drive, click the icon. You’ll see a drop-down menu with your three options:

  1. Save each conversation as a separate PDF
  2. Merge all conversations into one PDF
  3. Save only attachments

save emails as pdfs in Google Drive

4. Choose Where You Want to Save Emails as PDFs in Google Drive

Once you’ve selected how you want to save the conversations you selected, you’ll be asked what folder to use in Google Drive:

Choose a folder

Choose your folder and click “Save” to complete the process:

Successful save email as PDF

5. Your Emails and Attachments Are Now Saved!

Your emails are now saved as PDFs in Google Drive—along with their attachments.

That’s all there is to it!

3 Reasons to Save Your Emails to Google Drive

There are many situations where saving your emails to Google Drive will be helpful. Here are just a few we’ve seen from people using the tool.

1. Receipts and Invoices for Reimbursement or for Your Accountant

Many people now receive most receipts and invoices via email.

If you need a PDF copy of all your Uber rides from a recent trip, for example, you can easily save PDF copies of them to Google Drive—then send a link to your HR department for reimbursement.

2. Requests from HR or Legal

If your legal or HR team has asked for copies of certain emails related to a lawsuit or internal review, you can quickly and easily batch share PDF copies with Google Drive.

3. To Backup Any Important Conversation

Finally, saving PDF copies of your emails to Google Drive is a great way to backup any important conversation from your Gmail.

From legal communications to personal messages you don’t want to lose, Save Emails to Google Drive can help you keep copies of all your important conversations.

 

Save Emails to Google Drive

 

NEW! Protect Your Email Privacy Now

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You may not realize it. But your email isn’t private.

Not by a long shot.

For example, here’s an email from a salesperson.

See that notification? It’s showing you that the salesperson is tracking when you open that email.

Without getting overly technical, here’s what you need to know…

It’s easy for companies and individuals to add tracking to their emails. When you open a tracked email, the sender can see:

  • That you opened it
  • What time you opened it
  • Any links you click on

Email senders use this information to watch what you do with their messages.

They use that info to send follow-up emails, sales pitches, or donation requests.

How to Block Email Trackers

 

Email Privacy Protector: Is My Email Tracked? is the solution for anyone who wants to block email tracking.

It works by identifying and blocking the trackers that companies add to their emails.

You’ll still be able to read and respond to emails normally. But the senders of those emails won’t be able to track your activity.

How to Block Email Tracking in Gmail

Email Privacy Protector: Is My Email Tracked? is a free add-on for Gmail that’s available from the Chrome Web store.

To install, click “Add to Chrome.” The process usually takes less than a second.

Once you’ve installed the blocker, you’ll see notifications in your emails telling you if a company is using a tracker, and we think you’ll be surprised when you see just how many of them do.

You do not have to actively block email tracking. It will happen automatically after you’ve installed the tool in Gmail.

Your Gmail will work normally—and any identified trackers will be blocked automatically.

That’s all there is to it!

From then on, salespeople, companies, and fundraising teams using email trackers—they’ll each be blocked from monitoring your activity in Gmail.

 

Install Email Tracking With One Click
 

*Pro Tip: If you want to add email tracking to your outbound emails, we have a free tool for you too. It’s called Free Email Tracker, and you can learn more about it here.

 

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