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Google is Giving Gmail a Major Makeover

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The new look for Gmail first landed in July. It features a redesigned user interface that sports subtle elements of its Material Design theme, plus a host of new features aimed at boosting productivity.

This latest update is for Gmail’s web-based email client, which is the PC version. It follows earlier updates to the Gmail mobile app, designed for smartphones and tablets, as well as the Inbox by Gmail app.

(Inbox by Gmail allows users to access their priority emails only and serves as a testing ground for new features such as Smart Reply, Nudges, and high-priority notifications.)

Here’s what the new web-based Gmail inbox looks like:

New Gmail inbox with clickable attachments

New look

Besides the larger fonts which help the content stand out and the ever-so-slightly more minimalist appearance, the main difference is a brand new sidebar on the right side of the page. This feature will be useful for those who use Google’s other apps, including Calendar, Keep (a note-taking app), and Tasks (for listing work-related to-dos).

Simply click on one of the icons in the sidebar to expand it and open the desired app, and you’ll be able to access it from directly within Gmail.

Making these apps more accessible means you can write notes and schedule meetings faster without having to leave your inbox.

You can also download additional apps and add-ons from Google’s G Suite Marketplace. Just click on the “+” icon at the bottom of the sidebar. Once downloaded, these will also appear as icons in the new sidebar for your convenience.

The new default layout of your inbox provides quicker access to email attachments, as well. You now have the option to open any attachment straight from your inbox without first clicking on the message.

But if you don’t like this layout—which can look a bit cluttered—Google offers two alternatives that remove the attachment icons. You can use the “Comfortable” view with messages slightly spaced apart, or the “Compact” view with messages displayed more densely.

New features

Many of the features that first showed up in Inbox by Gmail are now integrated into the desktop version. These include the popular “Smart Reply” feature, which you may have already seen on the mobile app.

Smart Reply allows you to send frequently used email responses without having to type them out yourself. The reply options automatically show up at the bottom of emails, and you simply click on one to send it.

The smart messages are generally short, sweet, and widely applicable. Examples include “Okay, thanks for letting me know,” and “That would be great, thanks.” This feature should be quite useful for anyone who finds themselves spending a lot of time in their inbox.

Another new feature—first introduced in Inbox by Gmail—is the “Snooze” button. Now you can temporarily remove messages from your inbox and have them reappear at a later time.

With these enhancements to the web-based Gmail inbox, Google says there’s no longer any need for its Inbox by Gmail app, which will be killed off by the end of March 2019.

How to get the new Gmail

The new Gmail redesign has been slowly rolling out to all users, beginning in April with the Early Adopter Program.

If you haven’t seen the new UI yet and want to check it out, click on the settings icon in the top right corner of your inbox. There you should see an option to “Try the new Gmail”. You can also click the same icon in the new UI to switch back to the old one if you don’t like the new look.

However, Google says it will automatically migrate all of its users to the new Gmail UI by October 16, 2018, at which point it will kill off the old Gmail for good and prevent users from reverting back to it.

 

How Do I Save Emails to Google Drive?

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To easily save emails as PDFs and store them in Google Drive, install the free Save Emails to Google Drive Chrome extension from the Chrome Web Store.

Once you’ve installed the extension, you’ll be able to save individual or batches of emails to Google Drive with just one click.



1. Installation

To easily save emails as PDFs in Google Drive, start by installing the Save Emails to Google Drive extension from the Chrome Web Store.

The extension installs in seconds and is free for anyone using Gmail or a business email hosted by G Suite:

Install Save Emails to Google Drive

2. Select the Emails You Want to Save to Google Drive

In Gmail, choose an individual email, or select a group of emails to save as PDFs in Google Drive.

For example, you could select all emails sent from your company:

All Emails Accepted

3. Click the ‘Save to Google Drive’ Icon

With Save Emails to Google Drive installed, you’ll see a small Google Drive icon in your inbox.

To save your selected emails to Google Drive, click the icon. You’ll see a drop-down menu with your three options:

  1. Save each conversation as a separate PDF
  2. Merge all conversations into one PDF
  3. Save only attachments

save emails as pdfs in Google Drive

4. Choose Where You Want to Save Emails as PDFs in Google Drive

Once you’ve selected how you want to save the conversations you selected, you’ll be asked what folder to use in Google Drive:

Choose a folder

Choose your folder and click “Save” to complete the process:

Successful save email as PDF

5. Your Emails and Attachments Are Now Saved!

Your emails are now saved as PDFs in Google Drive—along with their attachments.

That’s all there is to it!

3 Reasons to Save Your Emails to Google Drive

There are many situations where saving your emails to Google Drive will be helpful. Here are just a few we’ve seen from people using the tool.

1. Receipts and Invoices for Reimbursement or for Your Accountant

Many people now receive most receipts and invoices via email.

If you need a PDF copy of all your Uber rides from a recent trip, for example, you can easily save PDF copies of them to Google Drive—then send a link to your HR department for reimbursement.

2. Requests from HR or Legal

If your legal or HR team has asked for copies of certain emails related to a lawsuit or internal review, you can quickly and easily batch share PDF copies with Google Drive.

3. To Backup Any Important Conversation

Finally, saving PDF copies of your emails to Google Drive is a great way to backup any important conversation from your Gmail.

From legal communications to personal messages you don’t want to lose, Save Emails to Google Drive can help you keep copies of all your important conversations.

 

Save Emails to Google Drive

 

NEW! Protect Your Email Privacy Now

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You may not realize it. But your email isn’t private.

Not by a long shot.

For example, here’s an email from a salesperson.

See that notification? It’s showing you that the salesperson is tracking when you open that email.

Without getting overly technical, here’s what you need to know…

It’s easy for companies and individuals to add tracking to their emails. When you open a tracked email, the sender can see:

  • That you opened it
  • What time you opened it
  • Any links you click on

Email senders use this information to watch what you do with their messages.

They use that info to send follow-up emails, sales pitches, or donation requests.

How to Block Email Trackers


 

Free Email Tracking Blocker is the solution for anyone who wants to block email tracking.

It works by identifying and blocking the trackers that companies add to their emails.

You’ll still be able to read and respond to emails normally. But the senders of those emails won’t be able to track your activity.

How to Block Email Tracking in Gmail

Free Email Tracking Blocker is a free add-on for Gmail that’s available from the Chrome Web store.

To install, click “Add to Chrome.” The process usually takes less than a second.

Once you’ve installed the blocker, you’ll see notifications in your emails telling you if a company is using a tracker, and we think you’ll be surprised when you see just how many of them do.

You do not have to actively block email tracking. It will happen automatically after you’ve installed the tool in Gmail.

Your Gmail will work normally—and any identified trackers will be blocked automatically.

That’s all there is to it!

From then on, salespeople, companies, and fundraising teams using email trackers—they’ll each be blocked from monitoring your activity in Gmail.

 

Install Email Tracking With One Click

 

*Pro Tip: If you want to add email tracking to your outbound emails, we have a free tool for you too. It’s called Free Email Tracker, and you can learn more about it here.

  

2017 Year in Review for cloudHQ

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We heard you!

You told us you wanted more productivity tools for Gmail, and in 2017, we delivered.

In total, we released 18 Gmail productivity extensions this year.

Of those, 17 are available with robust, 100% free plans—designed to make you more productive with just a few clicks.

MailKing Good Morning Free Email Tracker Auto BCC for Gmail Gmail Time Tracker Free Video Email for Gmail Meeting Scheduler for Gmail Gmail Phone Gmail Screenshot Rename Email Gmail Notes Schedule Email Snooze Email Free HTML Editor for Gmail Free Screencast Recording for Gmail Share Email as a Link Image Map


 

Here’s our year in review—a look at everything we released in 2017:

1. MailKing

MailKing lets you send automated email marketing campaigns without ever leaving Gmail. It’s unique because it sends directly from your Gmail account, which guarantees higher open rates for your emails as it reliably lands in your recipient’s inbox, and escapes the trenches of the dreaded promotional tab.

MailKing is perfect for:

✔️ Salespeople who want to close more deals, faster.
✔️ Marketing emails for small companies and contractors.
✔️ Avid email users who want to be more productive with their emails.

Install MailKing from the Chrome Web Store with 1 click.



2. Good Morning

Good Morning replaces your boring new Chrome tab page with an inspirational personal dashboard.

Daily inspiration abounds with images that gently remind you to center yourself—along with an inspirational daily quote to help you focus on the bigger picture of your day ahead.

Install Good Morning from the Chrome Web Store with 1 click.




3. Gmail Web Clipper

Gmail Web Clipper lets you save any web articles, texts, and snippets, directly in your Gmail. Everything is neatly saved in a Gmail label directly in your email for you to read later, or for you to send a snippet to someone else.

Easily save:

✔️ Articles
✔️ Texts
✔️ Images

Install Gmail Web Clipper from the Chrome Web Store with 1 click.




4. Free Email Tracker

With Free Email Tracker, you’ll know when your emails are opened in real-time. You’ll get:

✔️ An email tracking dashboard
✔️ SMS, desktop, and email notifications when your email is read
✔️ Reminders if your email goes unopened
✔️ Link tracking
✔️ Email tracking removal options for emails you don’t want to be tracked

Perfect for salespeople, customer service reps, headhunters, and more!

Install Free Email Tracker from the Chrome Web Store with 1 click.




5. Gmail Phone

Gmail Phone gives you a dedicated secondary phone number you can provide to clients, customers, or students to keep your personal phone number private.

All messages and voicemails will be automatically forwarded to your Gmail account.

✔️ International phone numbers available
✔️ Up to 1,600 characters for all text messages sent from US, Canada, and the UK area code phone numbers
✔️ ATT Phone support- connect your AT&T phone number to your Gmail phone to receive and send mass texts via email

Great for teachers, small business owners, lawyers, etc.

Install Gmail Phone from the Chrome Web Store with 1 click.



6. Gmail Screenshot

With Gmail Screenshot, you can take a screenshot, annotate it, and send it directly as a link to anyone who needs to see it.

This is a lightweight Chrome extension that will let you snap a picture of anything you see on your screen.

✔️ Write text
✔️ Use arrows
✔️ Pixelate sensitive information
✔️ Include rectangular boxes or lines

Install Gmail Screenshot from the Chrome Web Store with 1 Click.




7. Gmail Notes

If emails were letters, Gmail Notes would be sticky notes.

Highlight a section of an email that you received and make a note about it. Keep it for yourself or email it to someone else.

No more having to respond to someone by saying “see edits below in red,” or wishing you could write a note on an email. Just use Gmail Notes and never lose a thought.

Perfect for:

✔️ Editors
✔️ Sales Managers
✔️ Project Managers
✔️ Customer Representatives
✔️ Anyone who wants to make a mental note about an email they received.

Install Gmail Notes from the Chrome Web Store with 1 click.




8. Free HTML Editor for Gmail

Free HTML Editor for Gmail is a top-of-the-line, split screen HTML editor that lets you customize Gmail email to include anything you can think of:

✓ Tables
✓ Charts
✓ Call-to-action buttons
✓ Side by side images (great for social media logos!)

Install Free HTML Editor for Gmail from the Chrome Web Store with 1 click.




9. Free Screencast Recording for Gmail

Free Screencast Recording for Gmail captures your voice and any user flows you want to show on your screen. It uploads directly to Gmail, providing your recipient a direct link to your screencast video.

Use it for education, customer service—or anything that you want to share that you experience on your screen.

Install Free Screencast Recording for Gmail from the Chrome Web Store with 1 click.




10. Save and Backup My Emails

With Save and Backup My Emails, you can save emails, email threads, and any attachments to a PDF, Excel, or CSV format. The PDF can be downloaded to your hard drive or your USB key for safekeeping. You’ll feel confident when your emails are literally in your hands.

Feel more secure and in control in case:

✓ You leave your job
✓ You switch email hosting services and need a new account
✓ You upgrade to a G Suite email address instead of using a free “@gmail.com” email
✓ You got hacked and you cannot access your account
✓ You accidentally deleted emails

Install Save and Backup My Emails from the Chrome Web Store with 1 click.




11. Auto BCC for Gmail

Ever wish you could just always blind carbon copy another email address when you send emails to a specific person? Maybe it’s to yourself on another email account, or maybe it’s to your assistant, partner, or your CRM!

Auto BCC for Gmail does exactly that, automatically. You can rest assured knowing that whoever needs copies of your emails, has them.

Install Auto BCC for Gmail from the Chrome Web Store with 1 click.




12. Gmail Time Tracker

Any time you open an email, Gmail Time Tracker automatically logs how much time you spend reading or writing it. You can then export that information into a spreadsheet.

Ideal for employers who want to track the work productivity of their employees, or for professionals who charge hourly; like lawyers, doctors, construction managers, freelancers, and contractors.

Install Gmail Time Tracker from the Chrome Web Store with 1 click.




13. Free Video Email for Gmail

Video Email for Gmail allows you to record a personal video directly with Gmail—all with 3 taps:

✓ Record
✓ Upload
✓ Send

You can also upload your video privately to YouTube or Google Drive—or you can download a video file to your hard drive (which then you can send as an attachment).

Perfect for salespeople, realtors, lawyers, marketers, and anyone who’s looking to cut through the noise of boring text emails.

Install Free Video Email for Gmail from the Chrome Web Store with 1 click.




14. Meeting Scheduler for Gmail

Meeting Scheduler for Gmail lets other people choose a meeting time with you based on your availability. It works directly from Gmail and is 100% integrated with your Google Calendar.

Say goodbye to the email “tag game” for scheduling appointments and do everything with one email, and one click.

Install Meeting Scheduler for Gmail from the Chrome Web Store with 1 click.




15. Rename Email

Have you ever received an email whose subject is unclear and you wanted to label it properly so you could search for it more easily later on?

Rename Email lets you rename email subjects for emails that you received in Gmail.

✓ The sender won’t know you’ve changed the email subject (unless you reply with the new subject line)
✓ It can be used to break up a long conversation thread.
✓ It’s easy to remember what idea you thought of when you received an email by renaming it with that idea to refer to later on

Install Rename Email from the Chrome Web Store with 1 click.




16. Schedule Email

Need to send an email to your client or boss, but it’s 1 a.m.? No worries.

Schedule Email lets you schedule your email to send at a later date and time.

Just schedule it to send first thing in the morning while you catch up on your beauty sleep.

Install Schedule Email from the Chrome Web Store with 1 click.




17. Snooze Email

Sometimes you’re just not ready to read or respond to an email.

With Snooze Email, just tell us when you want to see an email reappear at the top of your inbox. Like magic, the email will go away and return at the appointed time.

Install Snooze Email from the Chrome Web Store with 1 click.




18. Share Email as Link

This free extension is an essential Gmail add-on that lets you share an email message that you received as a link. This is a useful tool so that you can post a link to your email on Slack, WhatsApp, Skype, even as a text- use this tool anytime you want someone else to read an email that you received or sent.

Install Share Email as Link from the Chrome Web Store with 1 click.




  

CloudHQ Gmail Productivity Tools

  

How To Book Meetings Like a Pro

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Are you a realtor who routinely uses email when scheduling meetings with clients?

A journalist who reaches out to experts for interviews?

A recent grad trying to impress the HR director at your dream employer?

Whatever your situation, in business, you want to make a great first impression.

To do that, your communications should be just as professional as your wardrobe, especially when setting up meetings.

To help, we’ve just released three new branding features for Meeting Scheduler for Gmail (which is free!).

Your new options are:

  1. Use a photo or logo
  2. Change background and text colors
  3. Customize header message

The point of each of these changes?

To make you look GOOD the next time you schedule a meeting with a VIP (or anyone!).

All these options can be customized by visiting your cloudHQ dashboard, then clicking the Meeting Scheduler icon. Here’s how:

Step 1. Add Meeting Scheduler to Chrome

Just go to the Chrome Web Store and install Free Meeting Scheduler for Gmail by clicking on “Add to Chrome”:

Step 2. Click on the cloudHQ Icon

To get to your dashboard, click on the cloudHQ logo that now appears in the top right hand corner of your email:

Step 3. Access Your Dashboard

Once you click on the cloudHQ logo, you’ll see 3 main menu options. Click on “My Dashboard”:

That will bring you to your cloudHQ dashboard with an entire eco-system of high quality productivity apps at your fingertips. Feel free to take a look at what you have available to you, but for the purposes of pro meeting tips, please click on “Meeting Scheduler for Gmail”.

From here, we’ll walk you through 3 tips that pros use to really tighten up their meetings:

Now pay close attention, because this is where the meat comes in. We’re about to get into 3 top pro tips.

“Keep it Tight” (K.I.T.) Pro Tip Overview

For reference, here’s what the “default” Meeting Scheduler landing page looks like, which is still quite professional looking and utilitarian. But….

Standard landing page

Let’s see what it looks like with a bit of customization.

K.I.T. Tip 1: Add a Photo or a Logo

The first new feature is the ability to add a photo or logo to the landing page.

Here’s what it looks like:

K.I.T. Tip 2: Change Your Background and Font Colors

Next, you can change the header color and text to any color you prefer.

These can be your brand colors—or any color that you look good in. Here we’ve changed to a red background and kept white as our font color:

K.I.T. Tip 3: Customize Your Header Message

Finally, you can change the welcome message to whatever you want it to say- usually a nice touch is some interesting news about your company or accomplishments.

For this example, we’ve changed it to indicate a new listing for this realtor:

Free with Premium Versions Available

As you can see, with these 3 pro K.I.T. tips, that meeting scheduler looks really good. And while all our Meeting Scheduler features are free to use for anyone with a Gmail or G Suite-hosted email address, some people would be more comfortable to remove our “Powered by cloudHQ” line at the bottom of the landing page.

We understand and support your drive for excellence, and so you can absolutely remove it by upgrading your account to the premium version of Meeting Scheduler for just a few dollars a month.

Be a Pro When Scheduling Your Meetings

Meeting Scheduler for Gmail is the fastest, easiest, and most professional way to schedule a meeting with anyone—directly from within Gmail.

No fancy calendar to set up, no third party downloads, and it supports any of your recipient’s calendar platforms, so long as your calendar is Google Calendar.

But the best part is that there’s no missed opportunities! There’s:

  1. No worrying about double booking,
    1. It only offers meeting times that aren’t already booked on your calendar.
  2. No back and forth emails finding a time,
  3. A personalized invite with your image (which builds trust),
  4. A marketing header message of your choice, and
  5. A simple link that leads to a polished landing page scheduler!

It’s a really nice touch to help you seal the deal. Give it a try, we think you’ll love it!

 

install meeting scheduler button
 

New! Choose From Over 20 International Phone Numbers

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Need international phone numbers for your business? Something for your business cards or website?

Gmail Phone now offers international phone numbers starting at just $4.99/month.

It’s a major feature upgrade we just released for Gmail Phone.

Here’s a quick video we made for you:


International Phone Numbers

Gmail Phone users can now obtain an international phone numbers for over 20 countries worldwide. Prices for an international number start at $4.99/month.

International numbers work the same as U.S. numbers.

By default, your new number will behave like an automated personal answering service.

Instead of ringing your phone, a call to your Gmail Phone number will prompt the user to leave a voicemail.

That voicemail will be forwarded to your Gmail inbox for you to review:

Voicemail received

Users can also send text messages to Gmail Phone numbers. Text messages will also be forwarded instantly to your Gmail account:

Text message in Gmail

This is perfect if you want to offer an international contact number for your business—without a lot of expense.

 

Longer Text Messages

In addition to international phone numbers,  Gmail Phone now also supports text messages up to 1,600 characters in the U.S., U.K., and Canada.

That’s roughly 300 words of space for your contacts to explain their most detailed thoughts and opinions.

 

 

3 New (Free) Productivity Features for Gmail Screenshot

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To make screenshot sharing even easier for you, we just made our free Gmail Screenshot Chrome extension even easier.

As before, there’s no need to export the image to an editing program, save it to your desktop, or delete 250 screenshots every few months to clear your hard drive.

Just snap it, mark it, and send it.

Here’s a closer look at 3 new features we completed to make your life a little easier:

1. Screenshot Selected Areas

Gmail Screenshot can still take a screenshot of:

  1. Your full screen
  2. Any active application window
  3. A single Chrome tab

Click the screenshot icon within a compose window to access those options:

easily take screenshot

Or, you can now screenshot of just a portion of a Chrome window.

To do this life saving trick, just click the screenshot icon in the upper right hand corner of your Chrome screen:


Gmail screenshot in toolbar

Select any part of the Chrome window to take the screenshot.

2. Crop Image in the Preview Window

Whether you choose a full screenshot or just a part of the screen (as described above), you may now also crop the image in the editing window:

Gmail screenshot crop function

As with the other tools in the window, crop can be done in the browser, without having to open the image in PhotoShop, Skitch, or another editing program.

3. Share Link for Screenshots

There are now two share options for your screenshots:

  1. Direct embed
  2. Share link

“Direct embed” means the image will be directly embedded in your message:

Embedded screenshot

But if you prefer to simply send a link to the screenshot instead of embedding it, you now have that option:

easily take screenshot with share link

By default, we include both the screenshot and the share link.

This gives the person receiving your email options to forward or share your screenshot with others as they see fit.

You can also copy and paste the screenshot link into other messaging applications—including Skype, Slack, Whatsapp, Facebook Messenger, or whatever app your team uses on a day to day basis.

Gmail Screenshot installs in seconds and is free to anyone using Gmail or an email address hosted by G Suite.

 

 

NEW! Take a Screenshot. Mark It up. Send.

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If you send screenshots in your work, you’re very familiar with the normal process:

  1. Print Screen on a PC (Or Command-Shift-3 on a Mac)
  2. Open Skitch or Photoshop if you want to annotate the image
  3. Navigate to the desktop or your screenshots folder
  4. Open the image
  5. Add words or arrows
  6. Export the image and save it again on your hard drive
  7. Then, open your email
  8. Add the image to a message as an attachment
  9. Then (finally), send it

That’s what? Some 20 or 30 clicks just to send a single screenshot?

Gmail Screenshot—our latest Chrome productivity extension—can do that in half the time.

Gmail Screenshot lets you take, annotate, and send screenshots. It’s all within Gmail, and it just takes a few clicks.

Here’s how it works:


Add the Gmail Screenshot Chrome Extension

To start, you’ll need to add the free Gmail Screenshot Chrome extension, which installs in seconds and is free from the Chrome Web Store.

Step 1: Open a New Message in Gmail

Open your Gmail account and click the “Compose” button to open a new email.

Step 2: Click the Screenshot Icon

In the bottom toolbar, click the newly added screenshot icon:

Take Screenshot

Step 3: Choose Full Screen, Window, or Tab

You have the option to take a screenshot of your entire screen, a single active window, or one of your active Chrome tabs:

Choose active window

Step 4: Annotate the Image (Optional)

You can add notes, arrows, or blur areas of the image. When you’re done, click “Share,” and the annotated image will instantly be inserted into your email.

The Easiest Way to Send Screenshots

Gmail Screenshot is lightweight so it doesn’t slow down your computer, and it’s free for anyone using Gmail or with an email account hosted by G Suite.

NEW: Reply to Emails Using Text Messages

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We love to tear down barriers to productivity at cloudHQ.

Today we’re pleased to announce a new feature update to our free tool: Send Your Email to SMS (text).

Now, instead of just sending emails as text messages (as you could in the past), you can now receive text messages as emails as well.

Here’s how it works:


 

Send and Receive Gmail Text Messages

Once you’ve installed the free Chrome extension, click the phone icon to enter the phone number you’d like to receive your message:

Phone icon for Gmail text message

Then send your email as you normally would. As before, the recipient will receive an SMS text message with a link to your email.

Now for the new part.

Instead of going into his or her email to reply, your recipient can now simply reply back via text message:

Reply via text message to Gmail
 

When they click send, their text message will be routed to your Gmail inbox:

Gmail response

How We’re Using Two-Way Gmail Text Messages Internally

For us, email, texts, and Skype calls are just a way of life as we work to get things done.

Send Your Email to SMS (text) helps us prioritize.

If Naomi has something urgent she wants to send me, she can send me an email-as-text-message—because she knows that’s the fastest way to reach me.

With this new ability to respond by SMS, I can respond to her immediately—without getting pulled into the time black hole that is my inbox.

 

Choose to Be More Productive

Using text messages can help you prioritize the truly important messages you send at work. They also keep you focused by removing the need to get pulled into your inbox to respond.

The extension is free to install for anyone using Gmail.

 

 

FREE: Digital Sticky Notes for Gmail Emails

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Ever written the phrase: “Please see text below in red” in an email?

What if—instead of changing fonts or text color the next time you replied to a friend or coworker—you could just add “sticky” Gmail notes?

That’s what the all-new Gmail Notes Chrome extension can do in your inbox. Take a quick look:



Step 1: Install the Gmail Notes Chrome Extension

Gmail Notes is free to download from the Chrome web store and can be installed with one click.

The tool does not require configuration after installation. Once the extension has been added to Gmail, it will work automatically.

Step 2: Highlight Any Text in Your Inbox

To add a note to a Gmail message, simply highlight text from any message in your inbox.

A small text box will appear, allowing you to add a note to the highlighted text:

Add Gmail Note

Step 3: Share the Notes (Optional)

Once you’ve saved a note, you can share them or keep them private. If you add a note and then send a reply, a box will pop up asking if you want to send the notes with your email message:

Gmail Notes Popup

The notes are saved directly to Gmail’s servers, making them visible to anyone who receives your message—if you choose to include them:

Your Notes in Gmail

Sticky Notes for Your Gmail

If emails are like letters, Gmail Notes are like sticky notes added to the paper. Just highlight the text, add an annotation, and your note will be saved automatically.

No “see edits in red text below” required.

It’s perfect for:

  • Editors
  • Sales Managers
  • Project Managers
  • Customer Representatives
  • Anyone who wants to make a mental note about an email


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cloudHQ
Specializing in email organization and team workflows, cloudHQ is an easy cloud app synchronization service used for backup, app integrations, and implementation of team workflows. To date, we sync over 5 million files a day, and service clients like HP, Gartner, and Uber.
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Gmail Label Share & Chat
A free tool designed to help incoming emails get answered by teams. It is the only effective way to write comments about emails before any team member replies to the email sender. This is an excellent tool for sales, customer service, or project management.
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