How to Choose a Good Email Name (Updated!)
cloudHQ · How to Choose a Good Email Name (Updated!) Table of Contents Gmail vs. Yahoo vs. Outlook: Which Is Better? 5 Tips for Choosing an Email Name Try the Standard Format First Use Your
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How to Mass Forward Emails in Gmail
cloudHQ · How to Mass Forward Emails in Gmail Table of Contents How to bulk forward a large number of emails from Gmail Step 1: Install Multi Email Forward by cloudHQ Step 2: Select . . .
Free Email Templates: Email Marketing Strategy for Small Business
cloudHQ · Free Email Templates: Email Marketing Strategy for Small Business Table of Contents Small Business Strategy for Email Marketing Free Email Templates and Intake Forms The Gmail Email Templates Chrome Extension Click the ‘Templates’ . . .
How to save your email search results as a pdf file with an email to PDF converter
A simple process to save emails as a PDF using Gmail search — with just the click of a button. Ever need a full record of your emails with single contact in Gmail? Maybe with . . .
New! Free Email Signatures Turns Your Email Into An Opportunity
Install the Gmail signature generator that delivers results A solid business email signature is more than just contact information, it is a promotion and engagement opportunity. Some email recipients will spend more time looking at . . .
Got Taxes? Get Them Ready in Just 1 Click
Just in time for tax season, we’ve released a new tool that’s magic for your email receipts (ex: Uber, Amazon, Walmart, G Suite, Dropbox, etc.). It’s called Get My Receipts, and it works with . . .
Google is Giving Gmail a Major Makeover
Google is rolling out a new Gmail email web client, with new features including a sidebar, clickable attachments from your inbox, and smart replies.
3 Ninja Gmail Hacks You Can Only Pull Off with Free cloudHQ Chrome Extensions
We’ve been releasing a steady stream of free Chrome productivity extensions lately. From calendar scheduling to note-taking inside of Gmail, the extensions create a lengthy list of new Gmail functionality. We’re heavy users of . . .
How Do I Save Emails to Google Drive?
To easily save emails as PDFs and store them in Google Drive, install the free Save Emails to Google Drive Chrome extension from the Chrome Web Store. Once you’ve installed the extension, you’ll be . . .
NEW! Protect Your Email Privacy Now
You may not realize it. But your email isn’t private. Not by a long shot. For example, here’s an email from a salesperson. See that notification? It’s showing you that the salesperson is tracking . . .
2017 Year in Review for cloudHQ
We heard you! You told us you wanted more productivity tools for Gmail, and in 2017, we delivered. In total, we released 18 Gmail productivity extensions this year. Of those, 17 are available with . . .
How To Book Meetings Like a Pro
Are you a realtor who routinely uses email when scheduling meetings with clients? A journalist who reaches out to experts for interviews? A recent grad trying to impress the HR director at your dream employer? Whatever . . .
New! Choose From Over 20 International Phone Numbers
Need international phone numbers for your business? Something for your business cards or website? Gmail Phone now offers international phone numbers starting at just $4.99/month. It’s a major feature upgrade we just released for . . .
3 New (Free) Productivity Features for Gmail Screenshot
To make screenshot sharing even easier for you, we just made our free Gmail Screenshot Chrome extension even easier. As before, there’s no need to export the image to an editing program, save it . . .
3 Reasons You Need MMS Text Alerts
cloudHQ’s free Send your email to SMS (Text) tool just got even faster. When you need a response from a coworker, contractor, or contractor ASAP, there is no faster method than text messages. We . . .
NEW! Take a Screenshot. Mark It up. Send.
If you send screenshots in your work, you’re very familiar with the normal process: Print Screen on a PC (Or Command-Shift-3 on a Mac) Open Skitch or Photoshop if you want to annotate the . . .
NEW: Reply to Emails Using Text Messages
We love to tear down barriers to productivity at cloudHQ. Today we’re pleased to announce a new feature update to our free tool: Send Your Email to SMS (text). Now, instead of just sending . . .
FREE: Digital Sticky Notes for Gmail Emails
Ever written the phrase: “Please see text below in red” in an email? What if—instead of changing fonts or text color the next time you replied to a friend or coworker—you could just add . . .
How To Backup Your Email in Seconds
We sometimes act like our email is a permanent resource for us to keep some of our most valuable information. The problem? There are SO many ways you could potentially lose access to your . . .
Get Text Alerts for Urgent Emails
Almost every productivity expert will tell you not to keep your inbox open all day. And yet, until recently, I couldn’t help myself. Here’s me, killing my own productivity by keeping Gmail open in . . .
It’s new, it’s free, it’s Auto BCC! (for Gmail, that is.)
Your assistant keeps you sane. But it’s sometimes difficult to keep her in the loop. You try to BCC her on emails (everything but your personal ones), so she can keep track of what’s . . .
5 Quick Tips for Perfect Video Emails
It’s now incredibly easy to create and send video messages directly from Gmail. All it takes is the free Video Email Chrome extension. Once you’ve set up the extension, here are five quick things . . .
Be Massively More Productive with Email
“You can’t manage what you don’t measure.” —Peter Drucker You probably have no idea how much time you spend on email. That’s because you almost certainly don’t track it. If you’re a boss or . . .
How to Get a Response From Anyone (5 Tips for Cold Emails)
Cold email isn’t just for salespeople. You may not have considered it, but cold email is a tool that can work for anyone—including you. To be clear, when we say “cold email,” we’re not . . .
Do You Want a Personal Copy of Your Emails?
When you have emails in your inbox that you need to save together as a personal copy like: Emails from the IRS Changing jobs Emails from a customer for archiving Whatever it is, here’s how . . .
7 Stats that Prove Texts Should Be Part of Your Business
Holding an open house? A recruiting event? A one-day sales event? Send your invite emails as you normally would. But for your VIPs, send a text as well. 7 Stats That Prove You Should . . .
How to Use Video for the Easter Holidays
We’re celebrating both Easter and Passover this week at cloudHQ. As we often do, we’re busy creating holiday messages for friends, family, and important clients. Our CMO Naomi, in particular, has a tradition of . . .
Calendar Scheduler Throwdown (Calendly vs. Mixmax vs. Meeting Scheduler)
If you’re a salesperson, realtor, recruiter, or anyone who regularly schedules meetings with people outside your company, you need an appointment scheduler. If you’re unfamiliar, an appointment scheduler is a tool that lets other . . .
5 Dreadful Email Mistakes To Avoid
A tech-company executive once told us how much he hated his email. “You know,” he told us, “I wish I could just blow up my inbox. People’s emails are terrible, and they all want . . .
How to Record a Video in Gmail (Plus a Powerful Relationship Hack)
Gmail is for text, right? Not anymore. We’re happy to release Video Email, a new free tool you can use to create, record, and send videos in Gmail—with just a single click. How to . . .
If These 3 Things Happen, Forward Your Emails in Bulk
Sometimes, you need to forward ALL your email—all at once. Other times you need to forward dozens or hundreds of emails in a batch. If any of these things happen to you, having an . . .
How to Send a Beautiful Text Message
It’s not too late to send your Sweetie a Valentine’s Day card. And sometimes, text just seems more personal than an email possibly could. Maybe that’s why text messages get incredible engagement rates (90% are . . .
How to Make Your Emails Easy to Find
Gmail has never had an easy way to rename email subjects. The problem? It causes problems when you forward or save emails for future reference. For example, let’s say you booked a flight. Did . . .
NEW: Create a Shareable Link for Your Email Message
Let’s say you’re a salesperson who just received a $1.3 million purchase order. You’re ecstatic. You send your supervisor who’s abroad a Skype message to let him know. He responds and says, “Wow! Can . . .
8 Creative Ways to Use Email Link Sharing
A few weeks ago we released a simple (but super-useful) upgrade to our free Gmail Label and Email Sharing Chrome extension. It’s Dropbox-style link sharing for your inbox where you’ll instantly get a link for . . .
7 Easy Ways to Stay Productive During the Holidays
Tis the season! Secret Santa. Holiday parties. Shopping. Ugly sweater contests. It’s fun, but it’s also hectic. You should have some fun at this time of year. But alas, you still have work to get . . .
Extremely Affordable Text Messaging for Small Business
Maybe you’ve heard… text messages get read fast. There are plenty of text message marketing services for small businesses. They can be pricy—with fees from $50 to $300 per month (or more). They can also . . .
5 Fast Ways to Achieve Inbox Zero
Let’s face it. Too many of us have inboxes that look like this, or worse: Created by Merlin Mann in 2007, inbox zero is a system designed to keep your inbox clean and . . .
How to Get Email Responses in 3 Minutes or Less
Did you know… ? Reports show 90% of text messages are read within the first three minutes. In other words, when you need to reach someone now, send a text, not an email. . . .
NEW: Quick Email Share & Smart Labels
2 New Gmail Productivity Features We’ve got two brand new features we’re excited to show you: Quick email share lets you share any email with just a link. Smart labels lets you group your . . .
How To Get Salesforce Contacts Into Your Google Contacts
You store sales contacts in Salesforce. But you send emails from Gmail. Wouldn’t it be great if Gmail had direct access to Salesforce, all the time? Now it can. Sync Salesforce Contacts into Google Contacts . . .
MYTH: Angry Clients Tell 10 Others
MYTH: unhappy customers tell 9-10 people about their experience. This is an old maxim in marketing and business. And it’s wrong. The 1970s Coca-Cola Study The original “unhappy customers tell 9-10 people about their experience” . . .
7 Advanced Dropbox Features You Didn’t Know
By now you probably have a Dropbox account, and quite possibly, more just than one. The beauty of Dropbox is its simplicity. Drop a file in a folder and it’s magically synced to Dropbox—safe, secure, . . .
Write This, Not That (10 Email Etiquette Rules You Need to Know)
Email continues to be the most-used communication app in the world, especially in business settings. If you want people to love working with you, getting really good at email is a great first step. Here . . .
Label Sharing Is an Awesome Coaching Tool
We’ve all gotten terrible emails. Too long, too short, angry-sounding, unclear, full of grammar errors—the mistakes come in all forms. It’s especially bad to get a bad email from your supplier or a salesperson. In . . .
How to Organize Email by Project
Ever lose 10 minutes searching your inbox trying to find a message you know you got from a client last week? Or do you and your team constantly send “FYI” emails back and forth to . . .
Overwhelmed? 7 Ways to Be Productive Anyway
Feel overwhelmed at work? It happens to all of us sometimes. Ironically, having too much to do can easily sap you of your motivation to do much of anything. Here are some tips you can . . .
How Sales Teams Use Gmail Labels to Close More Deals
Recently we heard about how the company Rentec Direct was using cloudHQ’s Gmail Label Sharing Chrome extension to dramatically improve how they responded to inbound leads. Rentec Direct sells property management software. Janell Kittleson is . . .
How to Manage Your Digital Receipts
How do you store and organize the receipts you receive by email? We often hear people say: “print to PDF.” If that’s what you’ve been doing, we’ve got 2 better, faster, easier . . .
Automatically Save Gmail to Cloud Storage
We’re pleased to announce a new advanced wizard for our Save Emails to Cloud Storage extensions. The new wizard lets you automatically store PDF copies of your emails (plus any attachments) to Dropbox, Google Drive, . . .
New: cloudHQ Now Free for Free Services!
We’re excited to announce: cloudHQ is now 100% free to use with free cloud applications. If you use free accounts from any of the following services, you can now use cloudHQ for . . .
Stop Wasting 20 Hours With Dropbox File Sharing
How long does it take to email a file from Dropbox (or any other cloud storage account)? We were curious. We did five tests, then calculated the average time to build and share a link. . . .
How to Design Professional-Looking Emails in Gmail
Sending a well-designed email is like wearing a tailored suit to a business meeting. It creates an excellent first impression. Clearly, Gmail does not make very nice-looking emails. As text-based emails, it’s very drab. But by . . .
16 Free Chrome Extensions to Boost Your Productivity
We’ve recently released a host of free Chrome productivity extensions for Gmail. They are all free. If you have Gmail or host your company’s email through Google Apps, you can use any of all of . . .
Create Beautiful Emails with One Click in Google Docs
We love Gmail. We don’t love formatting emails in Gmail. For some reason, Google hasn’t made it easy to create good-looking, nicely-formatted emails using Gmail. So… we built a free Chrome extension to fix . . .
Why Law Offices Adopt Gmail Label Sharing
Information flows quickly in a law office. A new case comes in. It’s assigned to a senior partner, who enlists the office’s interns to begin research. The administrative staff gets involved. Other partners get involved. . . .
10 Ways to Be 10x More Productive with Gmail
Modern productivity starts with email. According to a Mckinsey study, knowledge workers spend 28% of their day on email. That’s 11 hours a week in your inbox. Fully 14 weeks of the year (assuming a . . .
Gmail and Slack: Communication Overload?
Communication Overload? Just HQ it. Despite what you may have heard, Slack is not going to replace email. Instead, for many of you, adopting Slack has led to a new problem: tracking conversations about one . . .
The Beyond Simple Way to Save Emails to PDF
Ever download emails to PDF? If so, we have a brand new Chrome extension we think you’ll love. It’s called Save emails to PDF. It’s free to use for anyone who uses Gmail. With one . . .
Coffee Shops Hate Dropbox
Slow WiFi is one of modern life’s great frustrations. That’s why many coffee shops hate Dropbox, Google Drive, Skype, and Netflix. They’re bandwidth hogs. To provide quality WiFi, coffee shops often take steps to prevent . . .
All-in-one Evernote and Rapportive Features Right out of Your Gmail
Ever get an email from someone you didn’t know or needed to prep for a big meeting? Did you Google the name to try and learn more? In this article, we’ll show you a way . . .
How to Automatically Back Up Your Gmail Labels
In case you haven’t heard, we’ve recently added a host of feature upgrades to our free Gmail Label Sharing collaboration tool, including the ability to have Slack-style chat conversations directly within Gmail. In this post, . . .
Gmail CRM Workflows for Teams
It’s not easy to stay organized. And if you have a team, it’s exponentially more difficult to manage everyone. That’s why we love using shared Gmail labels. For our small team, they let us keep . . .
5 New Features in This Free Team Productivity Powerhouse Tool
Today we’re happy to announce a host of upgrades to our free Gmail Label Sharing Chrome plugin. Several weeks ago, we introduced “Gmail Label Sharing and Chat” for the plugin, giving every Gmail user . . .
How to Manage Multiple Google Accounts (Without Logging Out)
For various reasons, many of us have multiple Google accounts, so this blog post will cover 4 methods you can use to keep track of your multiple accounts. Three of the methods are clumsy and frustrating. The . . .
The 10 Best (Free) Things You Didn’t Know You Could Do in Gmail
When Google launched Gmail, it exploded onto the market, offering a fast, intuitive interface and a radical (at the time) 1 GB of storage space. Hotmail, by comparison, offered just 2 MB of storage. . . .
7 Common Mistakes to Avoid with Remote Employees
When your employees work from home, it can be a challenge to keep track of what’s going on. It leads many managers to wonder: should we let employees work from home at . . .
New (and free) Team Chat Tool for Gmail Labels
Why do we use different applications for email and chat? Wouldn’t it be better if we could stay in one app that everyone uses for all communications? We sure think so. That’s why we’re excited . . .
10 Step Guide To Hiring Remote Contractors
When you bootstrap your business, every dollar counts—which is exactly why hiring help from overseas has become so popular the last few years. 2 Types of Outsourced Work Outsourcing makes the most . . .
How To Integrate Your Cloud Apps
For most business professionals, the most commonly used applications are email, notes, and cloud storage. For sales professionals, you could add their CRM application to the list. The rise of cloud-hosted versions of . . .
7 Must-Know Rules for Communicating at Work
The internet and smartphones have given us hundreds of channels to contact each other, but which ones do we use, and when? Urgency Levels in Communication Hierarchy Choosing the correct channel is all about the . . .
Top 12 Apps to Run Your Business From Your Phone
Wish you could just run your business directly off your phone? It’s more possible than ever, thanks to a wide variety of business applications designed to work on phones and tablets. To better manage your . . .
3 Power User Tips for iCloud Mail
By some estimates, there are over 450 million iCloud users worldwide. That means at least some of you are using iCloud Mail. The Problem with iCloud Mail iCloud has advantages and disadvantages. It does a . . .
Get All Your Photos in Facebook Privately, and for Free!
Cloud storage solutions really lack personality, and they usually cost you some dough. Recently, a friend of mine got married and sent me her wedding pictures via Gmail. As much as I wanted to, I . . .
How to Integrate Evernote With Gmail (And Why Real Estate Agents Love It)
Google Apps. Evernote. They’re two of the most powerful cloud services available. But they’re usually not very good at talking to each other. Today we’re going to show you how to integrate them together, making . . .
3 Steps to Properly Setup Your Google Apps Domain
Organizations need to leverage employee time efficiently, but it’s very difficult to measure when employees are using different apps depending on what their job roles are. Shadow IT is at its all-time high, and as . . .
NEW: Attach A Cloud File Directly From Your Gmail
There are over 900 million daily active users currently using Gmail. It’s a simple and intuitive email platform, and it happens to have an impeccably great integration with Google Drive, a collaborative office suite that . . .
Top Tips For Onboarding Employees
Small to medium sized businesses often struggle with the process of onboarding new employees. Proper employee training is a time luxury that’s not easily afforded to SMBs; in fact, 50% of them even outsource their . . .
Is Email Surviving Its Own Death?
The lowest common denominator for any business communication has always been email. You would think it would have died by now, but instead, it’s actually thriving. Information that is often of the highest valuable can . . .
Gmail Label Sharing
We’re Announcing Gmail Label Sharing Here at cloudHQ, we’ve proudly built solid technology to help you collaborate really easily with your teams, and make sure you have a safe copy of all your work backed . . .
Top Tips for Company-Wide Cloud Email and Storage
Small businesses love the cloud. Actually, 87% of all small businesses already adopted some form of operating in the cloud, using a variety of cloud services and apps for many company tasks including: email, storage, . . .
How To Integrate Google Apps with Dropbox for Business In 5 Easy Steps
5 Invaluable Benefits of Integrating Google with Dropbox. Ever wonder why top companies like EMC, JC Penney, and Gartner integrate all their cloud apps? Here are the top 5 reasons to consider implementing a cloud platform integration: Sharing: When a . . .
Integrate Evernote with Google Apps And Simply Business Workflow
Evernote never stops trying to make everyone’s life easier. With over 100 million users, Evernote wants to be the home of things you need to remember. That’s great for Evernote users, but what about Microsoft . . .
How To Survive a Harassment Suit Filed in Your Organization
In the eventuality of a harassment incident between employees, it’s your job as a business owner to prepare your organization’s compliance with the law. If you don’t, you can expect monetary repercussions that are easily . . .
How Law Firms Can Get The Most From Gmail
The digital transformation of the last couple decades has turned the practice of law, which was paper-powered into one which runs on emails and PDFs. One of the most popular platforms amongst law firms is . . .
Safeguard Google Apps With 3 Awesome Hacks
Google Apps is one of the market leaders in the enterprise cloud space. Once upon a time it was true that no one got fired for buying Microsoft Office. Now, Google Apps is the safest . . .
8 Tips to Protect Yourself and Get the Most Out of Google Drive
One of today’s most popular cloud services is Google Drive. It’s highly secure, but it’s also only as secure as you make it. Here’s some best practices on how to protect yourself and get more . . .
A Thanksgiving Survival Guide for the Workaholic In All Of Us
Thanksgiving is a time to think about all that you are thankful for, but often we just find it to be the kind of holiday that encourages us to start our holiday shopping spree, eating too . . .
Why Salespeople and IT Need to Connect On a Deeper Level
IT managers are often stuck between a rock and a hard place, and so are their sales counterparts. Most of the time, upper management wants to create one location for all their corporate documentation like . . .
cloudHQ Now Integrates with Amazon Cloud Drive
We’re all using different cloud services for different kinds of media: pictures, videos, documents, emails, notes, and more. Whatever you’re storing in the cloud, they all have one thing in common: they’re in the cloud. . . .
Should You Integrate Evernote With Your Cloud?
[insert_php] if (is_front_page()) { echo(‘ You probably already know that Evernote is a great way to take notes, collect digital materials for projects, make to-do lists, set reminders, and generally organize your work in one . . .
Get Unlimited Devices on Your Free Evernote Account
Upset that Evernote is limiting your free account to 2 devices? What should you use instead? How are you supposed to move all your data out of Evernote? As you think about your options, here’s an alternative . . .
Realtors: How to Use Gmail, Dropbox and cloudHQ to Help Your Business
There’s no denying that technology is disrupting nearly every industry—and real estate is no exception. As realtors, you’re constantly on the go—so it only makes sense that you tap into the power of mobile and . . .
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